Executive Assistant to Managing Director - London, United Kingdom - Rosewood Hotel Group

Rosewood Hotel Group
Rosewood Hotel Group
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

General Information:


  • Country/Region
  • United Kingdom
  • Province/City
  • London
  • Location
  • The Chancery Rosewood
  • Department
  • Executive Office
  • Job Type
  • Fulltime PermanentThe Executive Assistant is appointed to provide full support to the Managing Director and Executive Office to ensure effective and efficient coordination of all matters falling within the MD's area of responsibilities to maximise the available working hours whilst meeting the needs of all stakeholders. This role primarily works Monday to Friday during office hours based onsite.
  • Manage the diary and appointments of the Managing Director.
  • Accurately track the expenses of the Managing Director and collate in a monthly report according to company policy.
  • Run errands on behalf of the Managing Director, and ensure the Executive Office is well stocked with stationary and all other necessary supplies.
  • Proof reading and preparing documents on behalf of the Managing Director.
  • Regularly checking and updating the key contacts for the Managing Director.
  • Book and coordinate the travel of the Managing Director.
  • Book and coordinate the travel of other associates on business.
  • Manage the Executive Office reservation channel ensuring that all guests are correctly booked in, preferences are highlighted to the relevant departments and that any prearrival correspondence is handled professionally and with flair.
  • Reviewing and following up initially with any guest complaints made to the Managing Director or Hotel Manager, drafting correspondence when required.
  • Collaborate with the Reservation and Butler team on bookings for Rosewood Senior Management, Rosewood Ownership and the Rosewood Reserve programme.
  • Collaborate with the Executive Offices and Corporate Offices globally on any matters requiring attention.
  • Collaborate with the Executive Offices of other 5 star hotels in London (W1 Club) on any matters requiring attention.
  • Have an awareness of arriving and departing VIP and SAG guests and subsequently inform the Managing Director.
  • Support the Executive Committee by booking meeting rooms, taking minutes when required and attending the Associate Loop Meeting.
  • Oversee the issuing of gift certificates on behalf of the Executive Office.
  • Having an understanding of daily hotel operations to brief the Managing Director when required.

About Us:


Rosewood Hotels and Resorts, in partnership with renowned real estate developer Qatari Diar, is pleased to announce the latest plans for the brand's second London property, set to open in 2024 in the city's distinguished Mayfair district.

Officially named The Chancery Rosewood, the new hotel will realize Rosewood Hotels & Resorts' signature A Sense of Place philosophy, which takes the local sensibilities of a destination to inform the property experience provided there, in myriad ways, including expert-led design and décor.

Balancing the rich history of the iconic building with contemporary comforts prioritized by today's luxury traveler, the hotel will showcase architecture restoration by British architect Sir David Chipperfield of David Chipperfield Architects and interiors by French architect Joseph Dirand.

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