Executive Assistant to CEO - Poole, United Kingdom - Fortitudo Ltd

Fortitudo Ltd
Fortitudo Ltd
Verified Company
Poole, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Fortitudo is a privately owned property development company which principally focuses on residential and commercial development across the South. We are seeking an enthusiastic, hard-working, self-motivated, and experienced Executive Assistant to join our very busy, quickly expanding office. This individual will have a rare opportunity to work alongside one of the most successful entrepreneurs in the south.


Main duties:


  • Work closely with the CEO to provide administrative support; playing a pivotal role in helping them make the best use of their time
  • Screen phone calls, inquiries and requests, handling them when appropriate
  • Monitor and file incoming mail and take charge of all incoming and outgoing post
  • Correspond on behalf of the Chief ExecutiveLiaise with key stakeholders, senior leaders, suppliers, and the team
  • Organise and maintain diaries and make appointments/travel arrangements
  • Meet and greet visitors at all levels of seniority
  • Ensure the Chief Executive is prepared for meetings set up Microsoft Teams/Zoom video calls
  • Ensure contracts are in place including, cleaning contracts, car insurance, mobile phone contracts etc.
  • Oversee the companies filing system, ensuring files are structured efficiently and are up to date
  • Ensure the office runs smoothly, maintaining adequate stationery and kitchen supplies
  • Rectify any IT or telephone issues that any members of staff have
  • Assist in the recruitment of new employees, liaising with recruitment agencies, uploading to job sites and organising contracts
  • Organise and book events

Attributes:


  • A positive attitude, resilience and flexibility
  • The ability to remain calm under the pressures of a demanding role
  • Be capable of producing a high volume of accurate work
  • Well organised and good attention to detail
  • Work well individually and as part of a team
  • Computer literate
  • Good written English
  • Well presented
  • Excellent references
  • Must own a car and have a driving license
This role is office-based only, applicants must be willing to travel to the office daily.


Salary:
£25,000.00-£35,000.00 per year


Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Poole: reliably commute or plan to relocate before starting work (required)

Work Location:
In person
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