Administrator (Maternity Cover) - Llandrindod Wells, United Kingdom - The Windfall Centre Ltd

Description

Administrator - Maternity Cover

Hours:24-30 hours per week (expected to be a maximum of 11 months in total). Flexible working hours may be considered.


Hourly Rate:
£12-£14 per hour depending on experience.


Contract:
Temporary contract.


Notice Period:
One month's notice to be given by either side, except in particular circumstances decided by Trustees.


Reporting to:
The post-holder reports directly to the Trustee Board. Accountability, initial mentoring and appraisal will be provided via a nominated Trustee. The post-holder will work closely with the therapists in managing delivery of The Windfall Centre's services.


Holidays: 20 days holiday (pro-rata for part-time) plus Bank Holidays.


Based at:
This post is based in The Windfall Centre, Gwalia Annex, Ithon Road, Llandrindod Wells, LD1 6AS.


KEY RESPONSIBILITIES

• Responsible for financial security of the service; negotiating and managing contracts, management overview of income and outgoings, payroll, service costs and expenditure, budget forecastsand digital security.
• Signatory to bank account.
• Liaising with Treasurer, providing financial reports for Trustees' meetings.
• Contact with accountants, ensuring accounts signed off, timely submission of annual return to Charity Commission. Completion of annual Business Plan. Ensuring register of Trustees at Companies House kept uptodate.
• Liaising with external service providers (landlord, building maintenance, facilities and utilities) and oversee procurement of equipment, goods and services.
• Administrative support to the therapists. Responsible for Quality Control of documentation, including policies and procedures and website editing, in accordance with internal procedures.
• Maintaining uptodate personnel files on staff and therapists.
• Ensuring uptodate checks from DBS in relation to all staff and trustees.
• Monitoring compliance with contractual obligations of all staff and therapists, including the cleaner.
• Overseeing a safe working environment, ensuring compliance with Health and Safety policy and legislation, maintenance of accident log and annual leave.
• Ensuring necessary policies and procedures in place and adhered to, including data collection and analysis for reporting purposes.
• Liaising closely with Trustee Board and reporting directly. Meeting regularly with Chair/nominated Trustee and attending meetings as required by Trustees.
• Maintaining confidentiality and respect for the privacy of children and their families.

ADDITIONAL RESPONSIBILITIES

• Setting up videoconferencing as required.

RESPONSIBILITIES OF ALL STAFF

• Act in a professional manner that promotes the reputation of The Windfall Centre and its services.
• Maintain a friendly, professional and respectful manner towards children, young people, families, colleagues and external professionals.
• Promote antidiscrimination and respect for diversity in all professional arenas, internal and external.
• Maintain a focus on the needs of the child with their safety and welfare being the paramount consideration.
• Take all reasonable measures to ensure the safety of children and young people using our premises or accessing our services, and respond appropriately to any concerns about a child's welfare or safety in accordance with the Windfall Centre Safeguarding Procedures.

PERSON SPECIFICATION - ESSENTIAL

• Commitment to the provision of the highest professional service to children, young people and families accessing the Windfall Centre.
• Ability to work as part of a team. This includes attending team meetings.
• Maintaining client confidentiality in accordance with The Windfall Centre Confidentiality Policy.
• Good organisational skills with the ability to be selfmotivated and selfmanaged.
• Good time management skills, including the ability to manage workload and to forwardplan effectively.
• Financially literate with experience of negotiating and managing contracts, financial reporting and budgeting.
• Effective interpersonal skills including the ability to negotiate, mediate and manage conflict and complexity.
• High level of computer literacy. Competent and motivated to use electronic media in undertaking job role.
• Required to undertake appropriate DBS check and other safeguarding measures as identified.

PERSON SPECIFICATION - DESIRABLE

• Ability to speak Welsh
• Experience of positive diversity action
• Experience of Xero

Job Types:
Part-time, Temporary contract

Contract length: 11 months

Part-time hours: 24-30 per week


Salary:
£12.00-£14.00 per hour


Benefits:

• Flexitime
• Onsite parking

Schedule:

• Flexitime
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Llandrindod Wells: reliably commute or plan to relocate before starting work (preferred)

Work Location:
In person

Application deadline: 26/05/2023

Expected start date: 03/07/2023