Administrator - Central Referral Unit - Guildford, United Kingdom - HM Prison & Probation Service

HM Prison & Probation Service
HM Prison & Probation Service
Verified Company
Guildford, United Kingdom

5 days ago

Tom O´Connor

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Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £20,126 - £23,182
Job grade:


  • Other
  • NPS Pay Band 2 National
    Contract type:
  • Permanent
    Type of role:
  • Administration / Corporate Support
    Working pattern:
  • Fulltime
    Number of jobs available:
  • 1Contents
Location

About the job


Benefits:

Things you need to know

Location

  • This position is based at NPS ST CATHERINE'S PRIORY GUILDFORD, GU2 5EBAbout the job

Job summary:


  • Please refer to Job Description
    Job description:
This is a one step interview process and the interview may take place via Microsoft Teams.


Overview of the job
This is an administrative job within the National Probation Service.


Summary


The jobholder will provide administrative support within the Probation Service (PS), ensuring that staff and service users are supported through efficient processes, maintaining administration systems within specified timescales in order to promote the achievement of team and Divisional objectives.


In line with PS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

This role may involve some out of hours work.


The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.


Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

  • Responsible for screening Approved Premises referrals and processing them according to internal systems;
  • Responsible for acting as a point of contact between the Probation Practitioner and the Approved Premises Managers and Area Managers;
  • Ensure the effective administration of referrals;
  • Collate data for analysis;
  • Prepare, maintain and collate records, files and management information, in accordance with the standards required.
  • Act as single point of contact within unit for specialist area of work as required
  • Attend meetings as appropriate. Provide support to meetings as required including organising agenda, taking and, distributing notes/minutes and action points
  • Ensure all activities are conducted in accordance with Health and Safety policies and procedures, undertake equipment tests as required.
  • Provide cover within the unit and to other units within the LDU and Division as appropriate.
  • Carry out safeguarding children duties in accordance with the PS statutory responsibilities and agency policies
  • Demonstrate prosocial modelling skills by consistently reinforcing prosocial behaviour and attitudes, challenge antisocial behaviour and attitudes.
  • To work within the aims and values of PS and NOMS
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Significant adjustments may require re-examination under Job Evaluation and shall be discussed in the first instance with the Job Holder.


Person specification:


  • Please refer to Job Description
    Behaviours:
We'll assess you against these behaviours during the selection process:

  • Managing a Quality Service
  • Working Together
  • Communicating and Influencing
  • Making Effective Decisions

Technical skills:

We'll assess you against these technical skills during the selection process:

  • A working knowledge of Microsoft packages including excel.

Benefits:


  • Access to learning and development
  • A working environment that supports a range of flexible working options to enhance your work life balance
  • A working culture which encourages inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%
  • Annual Leave
  • Public Holidays
  • Season Ticket Advance
Things you need to know


Selection process details:


  • This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Technical skills.
  • Feedback will only be provided if you attend an interview or assessment.

Security:


  • People working with government assets must complete baseline personnel security standard (opens in new window) checks

Nationality requirements:

This job is broadly open to the following groups:

  • UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)
Working for the Civil Service:

  • The Civil Service Code (opens in a new window) sets out the standards of behaviour
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