Governance and Project Administrator - Charing Cross, United Kingdom - Imperial College London

Imperial College London

Verified Company

Charing Cross, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you passionate about educational quality, governance and best practice? Are you skilled in process administration and development? Do you want to contribute to the optimisation of the student experience?

If so, join our world-class medical school and be part of a team that helps to nurture the next generation of doctors and scientists**The Governance and Project Administrator is a key member of the Imperial College School of Medicine Secretariat. Our team ensures that the School functions effectively by leading on school governance. We are also responsible for quality management of the MBBS, Intercalated BSc and BSc Medical Biosciences programmes. We monitor the student experience for over 2000 students. Our key functions include collating and evaluating evidence against the standards set out by our regulators, including the General Medical Council. We have a central role in identifying risk and assessing improvements by managing action plans, developing operational systems and processes, and in the capture and sharing of good practice.

You will provide proactive and professional administrative and secretarial support to key senior members of the School of Medicine to meet strategic objectives.

You will support the planning, monitoring and evaluation of all educational governance requirements within the School.

This will include administration of the annual committee management cycle and the Trust Based Clinical Education quality monitoring cycle, which is an integral part of our quality assurance framework.

Additionally, you will support the Head of School Secretariat and Deputy Head of School Secretariat in identifying, planning and implementing opportunities for continuous improvement of the student experience, developing solutions, and implementing approved changes.

Duties and responsibilities:

Your responsibilities will include:

Contributing to the School's internal governance processes, including programme modifications, NHS Trust QA visits and committee secretarial management.
Maintaining a complete understanding governance procedure, advising colleagues accordingly.
Management of action logs and plans across committee meetings and quality activities.
Identifying, contributing to, and sometimes leading on, projects, particularly around the operational improvement of governance, policy, and strategy development.
Providing secretarial and stakeholder focused support including drafting papers and reports.

Essential requirements:

You will possess the following abilities and skills:

A methodical and analytical approach to work with a high degree of attention to detail.
Ability to coordinate a range of committee and quality datasets and manage your own workload within agreed timelines.
Ability to use your initiative to identify risks and issues and be creative in finding solutions.
Ability to compose clear and accurate summaries and report documents.
Excellent interpersonal, written and customer service skills, with the ability to deal confidently and effectively with enquiries from medical students, academic and clinical colleagues at all levels of seniority, and navigate conflicting views with diplomacy.

Further information:

This is a Full Time and Open-ended role based at the Charing Cross Campus (Hammersmith) with travel to other campuses as necessary.

The College is currently trialling a Work Location Framework until early 2023. Hybrid working may be considered for this role and the role holder may be expected to work 60% or more of their time onsite, with 40% the minimum time spent onsite. The opportunity for hybrid working will be discussed at interview._