Administrator - Hornchurch, United Kingdom - Independant Community Support Ltd.

Description

If you are keen on making a difference to disadvantaged people in our community, here is the chance to prove your worth working for a fast growing organisation that puts the needs of our service users first.

• Minimum of 1 years working in an administrative role
• Excellent communication and interpersonal skills
• Excellent organisational skills
• Good IT skills including Outlook, Word and Excel
• Demonstrable ability to work under pressure and to deadlines
• Able to coordinate and prioritise work effectively whilst providing excellent support to our team
• A DBS disclosure will be required

• To support ICSL managers, support staff as well as service users with all administrative tasks.
• Take minutes at meetings and transcribe accurately.
• General administrative tasks such as typing, copying, scanning, printing, laminating etc.
• To collect and record data, electronically or manually as required.
• To enter relevant service user information onto electronic information system, (Unieke Care).
• To type letters, memos, reports and team notices.
• To set up and maintain new files for the team and service users as required.
• To ensure the service has appropriate levels of stationery and provisions.
• To maintain team files, telephone lists, notice boards and leaflet.
• To deal with telephone and other general enquiries for the team.
• Collate information from time sheets to enable payment and ensure accurate information is passed to the Accounts Department at the required time.
• Maintain an accurate filing system for staff records, service user financial files and Home equipment.
• Request references for all new employees, leading mandatory paperwork checks and DBS updates where appropriate.
• Ensure all new employees receive Contract of Employment as well as complete Health and Safety induction and enrollment for all relevant training for their role.
• Other ad hoc duties at request of ICSL Managers

• Onsite parking

• 8 hour shift

• Hornchurch: reliably commute or plan to relocate before starting work (required)