Admissions Support Assistant - Plymouth, United Kingdom - Veesupportservices Ltd

Veesupportservices Ltd
Veesupportservices Ltd
Verified Company
Plymouth, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

OFFICIAL

ADMISSIONS SUPPORT ASSISTANT
Role Profile


Title Admissions Support Assistant


Grade GRADE C


Reference:
N967


Reports to:
School Admissions Support Manager


Work style Office based hot-desk/touch down worker


Definition

Job Type:
Customer Facing Worker


Primary purpose To provide efficient administrative/clerical support to the Inclusion and Welfare,


of role School Admissions and School Organisation teams to facilitate the smooth running of the service.

This is a generic role profile which enables staff to work across all areas of the division.


Key Role outcomes Role measures

accountabilities

  • Provide general

and key Customer and staff satisfaction administrative/clerical support that


measures
meets the needs of customers and Accurate and timely completion of team (20%) administrative/clerical duties

  • Accurate and timely data
  • Act as a reliable point of contact interrogation and input to meet for staff and the public (20%) the needs of the team
  • Provide advice to Headteachers, governors and managers (5%)
  • Process all customer enquiries or pass to relevant person within agreed deadlines (5%)
  • Assist with the creation and maintenance of databases (25%)
  • Complete data interrogation and input (25%)

Key activities
General administrative/clerical support (20%)

  • Paying invoices
  • Raising orders
  • Filing
  • Scanning
  • Post collection and distribution
  • Photocopying

OFFICIAL

OFFICIAL

PLYMOUTH CITY COUNCIL

  • Archiving
  • Arranging meetings, conferences, training sessions
  • Minute taking
  • Arranging maintenance works and support for property related issues
  • Updating team web pages including Schools Directory
  • Assisting with the preparation of the Directory4Services
-
Point of contact (30%):


  • Providing advice to Headteachers, governors, managers, and general public
-
Data and databases (50%):


  • Helping with the creation and maintenance of databases
  • Assisting with the checking and updating of accommodation schedules; condition, capacity and suitability records; pupil records including children missing education
  • Carry out other duties appropriate to the grade of the post

Essential Knowledge of current property/admissions regulations


qualifications/

  • Understanding of national Education initiatives as they relate to capital

knowledge
programme, admissions and school organisation issues

  • 2 GCSE (A*C/94) or equivalent in English and Mathematics

Desirable Understanding of the role of the modern local authority


qualifications/

  • Some knowledge of premises security issues

knowledge

  • Basic knowledge of health and safety requirements

Essential Reasonable experience of working within an environment dealing with


experience property, admissions and school organisation issues

  • Reasonable experience of providing administrative support within an office environment
  • Demonstrable experience of creating and working with spreadsheets and databases
  • Experience of data entry

Desirable Experience of working to deadlines with interruptions


experience

Essential skills Post holder is required to interpret information and solve straight forward problems. A line manager is available to refer more complex problems

  • Communication skills required orally and in writing to respond to enquiries received from headteacher, governors, managers and the general public
  • Keyboard skills required for writing letters, memos and reports. Post holder also required to input data to spreadsheets and graphs.
  • Post holder is required to work to deadlines with interruptions
ADMISSIONS SUPPORT ASSISTANT Page 2 of 3


OFFICIAL

OFFICIAL

PLYMOUTH CITY COUNCIL

Corporate standards

  • In accordance with Council policies and guidance on information management and security, it is your personal responsibility for data protection, client confidentiality and information governance.
  • Act at all times in accordance with appropriate legislation and regulations, codes of practice, the provisions of the Council's constitution and its policies and procedures.
  • Work within the requirements of the Council's Health and Safety policy, performance standards, safe systems of work and procedures.
  • Undertake all duties with due regard to the corporate equalities policy and relevant legislation.
ADMISSIONS SUPPORT ASSISTANT Page 3 of 3


OFFICIAL

Job Type:
Temporary contract


Salary:
£12.18 per hour

Expected hours: 37 per week


Benefits:


  • Company pension
  • Free parking
  • Onsite parking

Education:


  • GCSE or equivalent (preferred)

Ability to Commute:
- plymouth\ (required)


Ability to Relocate:
- plymouth: Relocate before starting work (required)


Work Location:
In person
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