Office Manager - London, United Kingdom - Reuben Sinclair

Reuben Sinclair

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are proud to be working with Fox Communications, a luxury communications agency based in Covent Garden, who are looking for a brilliant Office Manager/PA to join their growing team.

Working directly with the CEO and senior management, this position willensure the office is running smoothly by carrying out a range of administrative, managerial and HR tasks.

They are looking for someone who has experience working in a fast-paced environment and is organised, agile and robust.

Key information:

Full time position, working in the office (WC1E) from at least four days a week

- £30,000, dependent on experience

Responsibilities of the Office Manager:

Oversees the running of the daytoday office activities
Greets visitors and handles nonclient calls and enquiries
Maintains a presentable and tidy office
Office housekeeping
Books meeting rooms and external venues for client meetings or events
Meeting set up and tidy up
Primary relationship with landlord, maintenance and cleaning contractors
Collaborates with IT providers to resolve problems and ensures office equipment, hardware and software is uptodate and fit for purpose
Puts in place and maintains effective data management and filing systems that are compliant with UK legislation and business needs. This includes fire and safety requirements, risk assessments and storing sensitive company/employee information.
Internal event organisation and logistics
Manages post

HR admin

Manages the diary for employees' personal development plans, schedules interviews and logs CV's, organises training, keeps uptodate records of employee absence, sickness and holiday
Ensures smooth employee onboarding and offboarding

PA Duties

Manages CEO's diary and organises meetings and appointments,
Book and arranges travel, transport and accommodation for CEO and senior team members
Organises and attends meetings when necessary and ensuring the manager is well prepared for meetings
Carries out specific projects and research for CEO

Requirements of the Office Manager