Facilities Co-ordinator - Surrey, United Kingdom - Resourcing Group

Resourcing Group

Verified Company

Surrey, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Hi,

Greeting of the day,

Hope you are doing great

This is Shahina from Resourcing Group, if you are interested in below job profile kindly send your updated CV and let me know your best time to contact you.

Job Title:
Facilities Co-ordinator

Work Location:
Tadworth, KT20 7NS

Job Duration:
Temp to Perm

Job Timing: 09.00 AM To 05.00 PM

Pay:
£11.54 per hour PAYE

Job Description:

Purpose Of Role
Be the first point of call for ensuring the office facilities are running smoothly and effectively for clients' operations.

The role also involves supporting the Senior Facilities Coordinator & Contract Manager, undertaking Substitution duties for the Senior Facilities Co-ordinator, ensuring health and safety practices are being always adhered to.

Key Responsibilities

Supporting the management team and ensuring that all site facilities are running smoothly, ensuring high standards across the site at all times.
Responsible for opening the site each morning and completing a check of the workspaces ready for the day ahead.
Coordinating and managing site cleaning contracts, including external maintenance (electrical charging points, meeting areas).
Responsible for ensuring the office meets required standards and liaising with suppliers and visitors where necessary.
Ensuring the office is maintained, damages are reported and arrange repair works to be completed.
Take ownership and ensure that all shared spaces are maintained, always cleaned and ready for use, including meeting rooms, staff break out areas and reception.
Check facilities related stock (e.g hand sanitiser, antibacterial handwash, cleaning products, tea and coffee etc as needed)
Providing administrative support to the department, as required.
Carry out other reasonable duties as required by the Client

Priorities

Customer experience enhancement
Client relationship building and retention
Championing of best practice, innovation, and forward thinking

Accountabilities

Reporting to a CBRE UK Contract Manager
Accountable daytoday to the relevant client contacts.
Breakdown of Duties include the following:
Manage Switchboard
Manage Stationary Cupboards
Arrange meeting room bookings and catering requests (internal / external) for KC Client inclusive of meeting layout changes and liaison with Landlord
Ensue all KC employee visitor access and nonemployee access to site
Manage site KC distribution list
Manage the Walton Oaks KC facilities inbox and respond to all queries
Manage the Walton Oaks KC switchboard and transfer calls appropriately
Manage all KC hospitality requests with catering on site and external
Manage all KC starters and leavers inclusive of collection of their IT equipment
Twice Daily floor walks of site
Manage post room, letters and parcels inclusive of Royal Mail and UPS shipments
Liaise with KC employees to advise of incoming addressed post
Undertake UPS invoicing
Undertake provision of all requested employees and contractor passes, inclusive of photos (for permanent access) and arranging site access
Raise Reactive tasks with Landlord (Pfizer)Log all tickets with Pfizer reception and facilities team
Create KC and erect KC posters
Manage KC employee's items
Manage all KC keys, assign / monitor cabinet / locker allocation
Undertake substitution duties for Senior Facilities Coordinator