Executive Assistant, Amazon Private Brands - London, United Kingdom - Amazon EU SARL (UK Branch)

Amazon EU SARL (UK Branch)

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Experience as an Executive Assistant

Experience with executive level calendar management
Experience with domestic or international travel coordination

The Amazon Private Brands organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization.

We are looking for someone to support Michael Sheldon on our Amazon Private Brands EU Consumables team based in London, UK, but supporting a team spread across Europe.

The Consumables Private Brands team is building and launching products in a wide variety of product categories and market segments, similar to what you would typically find in a physical grocery store.

We collaborate with partners across both our Retail and Fresh channel teams to deliver the selection that customers most want, at the right price and available for delivery in the most convenient way.

Key job responsibilities

Managing complex calendar requests, meeting invites, and conference room logistics.
Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same
Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
Managing workflows that require approvals
Planning travel and all related accommodations including lodging, transportation, visa processing and building access.
Processing expense reports
Managing large event logistics, catering, accommodations, and support materials (such as staff meeting agendas, allteam meetings, teambuilding events)
Leading team activities (e.g., staff meeting agendas, weekly business reviews, teambuilding events, launch events and team recognition)
Identifying internal and external approaches to solve problems in a creative way
Partner with others for space planning across team locations

A day in the life
The EA to Consumables Private Brands will join key weekly team meetings (e.g. Management (M-)Team meeting, staff huddle).

Day-to-day activities would include organising and running staff meetings, planning and delivering team events, planning travel and scheduling meetings coordinating across senior executive diaries between US and EU time zones, planning travel.

About the team
As a worldwide Consumables Private Brand team, we embody the principles of HOTFIRE.

Members of CPB, no matter their locale, are Helpful, demonstrate Ownership, are Trusted, have Fun, are Innovative, deliver Results, and are Empathetic.

We have well developed team norms, respecting no meetings Monday Mornings and Friday afternoons, 3 days in office with Wednesday as anchor day, and clear guidelines on meeting etiquette that is respectful of everyone's time, working hours and time zones.

London, GBR