Administrator - Omagh, United Kingdom - Spires Art

Spires Art

Verified Company

Omagh, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Spires Art, One of Northern Ireland's leading Art suppliers:
A vacancy for an experienced full time Administrator has become available.

Based in Omagh Co Tyrone, Spires Art are a leading supplier of bespoke artwork, mirrors, signs, Glassart and sculpture to the hotel, leisure, corporate and retail markets throughout Ireland, UK, Europe, Middle East and Africa.

With everything designed in-house and predominately manufactured on site, our lively, creative studio is where graphic design and fine art meet.

Can you offer fantastic support to colleagues that goes beyond 'try turning it off and on again.''

And you can do it at pace, calmly and whilst maintaining a sense of humour?

Then we might have a great role for you.

So, are you the right type of person with the skillset/experience we are looking for?

Job overview:

Working in a small office you will need to have excellent communication & customer services skills to liaise with, managers, customers, suppliers, internal sales team and colleagues to ensure that all parties are fully aware of the status of their orders.

With excellent Excel, & IT skills, along with the ability to work on your own initiative, you will be a key player in ensuring & assisting that the administration department of the business flows smoothly, ensuring that optimum levels of customer service are maintained at all times.

Requirements:

Managing and maintaining accurate records on sage Accounts.
Reconciling all company bank accounts, credit cards and making payments.
Processing salaries on Sage Payroll, including pensions.
Maintaining sales ledger, producing sales invoices, sales receipts and incoming orders for both Contract & Retail customer's.
Credit Control duties: All Debts paid by customers within agreed terms & chase up outstanding payments once a month as directed.
Making payments to suppliers.
Liaising with suppliers regarding queries and return of goods.
Dealing with Declarations on the Traders Support Scheme for goods received as import.
Answering phone calls, dealing with initial enquires or queries and transferring to relevant colleague.
Ordering and maintaining stock levels of stationary goods.
Arranging travel, accommodation, parking, etc. for site fitters for projects.
Carry out daily and weekly activities as defined in the Time and Attendance/Payroll/ Holiday/ Absence Reporting Process.
Produce weekly planning schedules/reports to ensure everyone is kept up to date.
Manage Contract and Retail Orders & creation of Quotes for customer and Work Orders for production.
Orders dispatched to agreed schedule & ensure invoices have been raised.
Prepare Purchase Orders, place orders and reconcile incoming delivery documentation with PO details and matching invoices.
Enter jobs completed on to the monthly invoice spreadsheet against each supplier.
End of the month produce a monthly invoice to the supplier against all jobs completed.
Provide a statement to the supplier with money outstanding.
Issue purchase orders, allocate time sheet, feedback profit or loss on each order.
Filing of all invoices / purchases orders.
Provide administrative support to all departments and assist colleagues wherever required.
After Care Sales follow up with customers

Desirable

Previous finance experience.
An excellent working knowledge of accountancy tasks requiring mínimal supervision.
You will be highly organised with attention to detail & excellent time management.
Have strong verbal and written communication skills at all levels.
Ability to work on own initiative.
Required to maintain a clear and well documented filing system and record keeping.

Hours of employment:
Monday to Thursday 8.15 a.m. to 5.30 p.m. Friday 8.15am to 2.30pm = 40 hour week.

Breaks:

Salary:
£21,000.00-£25,000.00 per year

Schedule: