Accounts Assistant - London, United Kingdom - XAL Ltd

XAL Ltd

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB DECRIPTION
Accounts Assistant

ROLE:
XAL Ltd is the UK branch of a lighting manufacturer based in Graz, Austria. XAL
GmbH is now over 30years old and still growing.

The group includes other lighting manufacturers such as Wever and Ducre based in Belgium and Wastberg which is located in Sweden.

We have offices and sites worldwide and the UK office is situated in central London in the trendy area of Shoreditch.

The main role will consist of inputting accounts based data and administrative duties that support the Head of Accounts and other departments as required.

A bright enthusiastic charismatic character with previous knowledge of working in an accounts environment would work well in this post.

XAL Ltd is made up of a small friendly diverse group of 18 that use the office for hot desking throughout the week Monday to Friday.

Other administrative duties will be required, and full training will be given in all areas.

You will report directly to:
Head of Accounts
Office Hours: 9.00 till 17.00 Monday to Thursday
9.00 till 15.30 Friday wherever possible

Lunch Break: 30 minutes

Holidays: 25 days plus Bank Holidays (pro-rata for part time)
Shut down over Christmas, average of 2 weeks

3 days taken from holiday quota (pro-rata for part time)

Benefits:
Competitive salary, quarterly bonus, pension, Full
Private Health Care after 12 months service

MAIN DUTIES:
Daily accounts data entry onto Microsoft AX (project management software) consisting of the following:

Processing and posting of purchase invoices onto the ledger.
Inputting daily EURO exchange rates onto the system.
Reconciliation of Customer and Supplier accounts
Dealing with customer and supplier queries
Sending out customer statements and chasing payments
Checking credit card and other company expenses before being posted to the ledger.
Posting bank payments to the ledger.
Taking credit card payments over the phone when required.
Reconciliation of customer and supplier statements.
Quarterly sustainability reporting / WEEE
Administrative tasks, e.g. regular filing of invoices and supporting documentation.
Assist the team, with adhoc tasks as required.
Assisting the Head of Accounts with quarterly reporting, and yearly audit

PERSON SPECIFICATION

Job Title:
Accounts Assistant

CRITERIA E D

EDUCATION
GCSE or equivalent in English & Maths E

NVQ or equivalent in Accounts/bookkeeping E

KNOWLEDGE, SKILLS & EXPERIENCE

Minimum 5 years' experience of working in an accounts office E environment.

Must have good clear spoken English E

Clear understanding of accounts based programs. E

Knowledge of operating an ERP system or equivalent. Eg Microsoft AX D
Dynamics

Must have a good Level of communication both written & Oral and be E able to listen clearly to customer's needs and instructions.

Must have good organisational skills and be experienced in good E practices associated with Time Management, Attention to detail and
Accuracy.

Experience of taking CC (credit card) payments over the telephone or via D a computer system.

Knowledge and understanding of data input into purchase, sales and E nominal ledgers.

Knowledge of Microsoft office with a good understanding of Outlook, E
Word, Excel

OTHER
Able to work to time sensitive deadlines one regular basis E

Ability to stay calm under stressful situations should they arise. E

Key:
E - Essential D - Desirable

Job Types:
Part-time, Permanent

Part-time hours: per week

Benefits: