Office Administrator - London, United Kingdom - Russell Tobin

Russell Tobin

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Office Administrator - Onsite in Central London - 6 month contract - £14.40 per hour (including holidays)

Summary:

Under the direction of the Line Manager and other designated staff, the role holder will provide communications and administrative support to departmental staff.

This will include arranging meetings, room bookings, minute taking, logístical support with events (Including marketing & communication), managing general departmental responsibilities, such as post, suppliers, couriers and other administrative support.

The role holder will also be responsible for updating the departmental website & social media accounts, as well as supporting on other digital communications.

Job responsibilities**:

Update the departmental website, intranet and social media accounts, adding and promoting content to internal and external audiences.
Assist the Communications and Marketing Manager with the Annual Report production, including copyediting/proof reading and liaising with content contributors.
Assist with the organization of events as required i.e. open days, careers events, outreach events etc., including marketing & communications through digital platforms.
Create newsletters for internal and external distribution as needed.

Duties and responsibilities:

Administrative and office-based

Assist in providing a first point of contact for staff, students, visitors and external agencies.
Check and maintain stocks of stationery, equipment (including the departmental printer/photocopiers) & consumables.
Ensure departmental post is processed in a timely fashion both in the morning & afternoon and deal with courier accounts, collections, and deliveries.
Assist with recruitment and selection of new staff, such as uploading job advertisements & assist with coordinating interviews.
Provide assistance on the safety induction of new staff and general office processes.
Assist staff with ad hoc committee servicing (including contacting attendees, efficient minute taking, booking rooms and refreshments etc.) Set up of rooms for specific requirements (including AV requirements).
Establish and maintain filing and office systems, including archiving.
Maintain committee documentation, records, and databases such as lists of contacts and media libraries etc. as required.
Organise meetings on behalf of team such as booking rooms for tutorials and seminars.
Liaise with internal and external contacts regarding standard information and assistance with e.g., visitors, meeting times and travel arrangements.
Print and photocopy reports, meeting papers and press cuttings etc. as required.
Assist on financial activities such as processing orders and expenses.
Deal with requests for services and external engineers.
Maintain departmental picture boards & noticeboards, ensuring they are up to date and that all relevant information is posted promptly and ensure the reception & communal areas are always kept tidy.
Undertake training and responsibility for Fire Evacuation/First Aid/Safety as required.