Clerical Assistant - Nuneaton, United Kingdom - George Eliot Hospital NHS Trust

George Eliot Hospital NHS Trust

Verified Company

Nuneaton, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Part Time

15 hours per week

Permanent

£22,816 - £24,336 per annum pro rata

Closing Date-29th November 2023

Interview Date -8th December 2023

To assist in the provision of the Estates & Hotel Services administration service to the Trust, visitors and external bodies, including management of contractors, raising orders, checking of invoices, production of ID Badges and parking permits and reception duties.

Maintenance Contracts
Deal with phone queries (including answer phone messages)
Accept and record defect jobs onto computerised system
Produce, issue and update access/ID cards
Issue/update car parking permits and cancel parking permits as requested
Sign in contractors issue name badges/access cards/keys
Order access cards and printer consumables
Log and distribute mail
Sort wage slips and issue
Photocopying/scanning documents
Issue telephone pin numbers to members of staff
Filing and archiving

Our benefits include but are not limited to: On-site nursery, 27 days minimum annual leave plus 8 bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidized restaurant, tranquility garden and generous subsidized on-site parking

Deal with visitors to Estates & Hotel Services Reception and Contractors queries.
Liaise with supervisors/managers/storekeeper with regards to any requisition/order queries
Experienced in the use of the Estates reporting system, procurement, car permit and access card software. Maintaining the contracts for; Estates, Hotel Services and EBME including medical equipment.
Attend statutory and mandatory training when necessary
Has an understanding of a range of work procedures some of which are nonroutine and require a base level of knowledge and experience.
Input requisitions/orders onto the eProcurement system (for maintenance contracts, stationary, ad hoc orders, call outs, food, cleaning materials, badge accessories etc.)
Deal with any paperwork e.g. requisitions, delivery notes, invoices relating to the orders raised on eProcurement in accordance with Trust financial policies
Prepare Catering function sheet for distribution to key staff
Standard keyboard skills developed in post or through previous relevant experience.
Follows policies in own role and work area.
Take card payments for car parking permits and any fines
Obtain prices/quotes for stationery and order
Maintains stock control of stationery
Carry out car parking permit audit and relay nonpayment information to Manager
Carry out access card audit as directed by Administration Manager
Is guided by clearly defined occupational policies, work is managed rather than supervised.
Input data for car parking fines
Raise debtors
Archive/scan old paperwork
Obtain and collate data for any Freedom of Information requests
Take and write up minutes for meetings. Provides cover for formal minutes when required.
Input data for name badges and issue name badges
Input data for assets onto Estates reporting system (Backtraq)
Cover when necessary the input of timesheet data onto Easy payroll system
Provides advice to new or less experienced employees in own work area.
Assist Estates Managers/ Supervisors when required.
Provide clerical support as and when required by the Administration Manager