School Administrator - Bury, United Kingdom - Guardian Angels' RCPS

Description

BURY COUNCIL

JOB DESCRIPTION

Post Title
:
ADMINISTRATION & ORGANISATION ASSISTANT (LEVEL 2) Part time 35 hours per week

Department:

Children, Young People and Establishment/Post No:
Culture

Division/Section:
Federation of
Guardian Post Grade: 5 Pro Rata Term Time Only

Angels' & Our Lady of

Lourdes RCPS


Location:
Guardian Angels RCPS


Special Conditions of Service:
Attendance at evening meetings may be required.


Purpose and Objectives of Post:
Under the instruction/guidance of senior staff provide routine general administrative/financial support to the school.


Accountable to:
Executive Head Teacher


Immediately Responsible to:
Schools Business Manager

Immediately Responsible for:
Running the day to day tasks in the school office


Relationships:
(Internal and External)

Governors, Executive Head Teacher, Head of School, teachers, support staff, parents, pupils,

LEA Officers and other outside agencies.


Control of Resources:
Office equipment - photocopier, computer, fax.

Maintain stationery, materials and general office supplies.

Maintain stocks for uniform/snacks/other 'shops' in the school.


Duties/Responsibilities:

• To collect and accurately record all money for school trips, charity events etc and balance to appropriate lists.
• To collect, accurately record and balance dinner and milk money.
• Carry out basic bookkeeping of, for example, school fund, petty cash, school trips, photographs, postage, telephone calls and the balancing of such funds.
• Make arrangements for school trips, events etc as directed.
• To undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors.
• Undertake pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff in accordance with School Procedure.
• Maintain manual and computerised records/returns/management information systems.
• Undertake typing, wordprocessing and other IT based tasks including the production of letters, reports and schedules and operate relevant equipment/ICT packages eg excel, databases, spreadsheets, internet.
• Sorting and distributing internal and external mail.
• Produce lists/information/data as required. Eg pupil data
• Maintain and collate pupil reports including plasc information and that routinely required by the LEA and Dfes.
• Undertake routine administration of school lettings and other uses of school premises.
• Take notes/minutes of meetings as required.
• Collation of registers and the completion of various returns as required by the Dfes and LEA.
• Make arrangements for visits by the school nurse, photographer, linked schools and parents.
• Maintain stock and supplies, cataloguing and distributing as required.
• Operate uniform/snack or other school 'shops' within school.
• Respond to queries from staff, pupils and parents.
• Undertake general financial administration eg processing orders, preparing statements for individual budget holders.
• Under the direction of the Headteacher, organise supply cover
• To be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person (as named in the policy concerned).
• Appreciate and support the role of other professionals.
• Contribute to the school ethos, aims and the development/improvement plan.
• Attend relevant meetings as required.
• Participate in training and other learning activities and performance development as required
• Be responsible for and committed to safeguarding and promoting the welfare of children and young people and for ensuring that they are protected from harm.

Where an employee is asked to undertake duties other than those specified directly in his/her job description, such duties shall be discussed with the employee concerned who may have his/her Trade Union Representative present if so desired.

(See paragraph 203 of

Supplemental Conditions of Service)


PERSON SPECIFICATION
ADMINISTRATION & ORGANISATION ASSISTANT
(LEVEL 2) Term Time Only

ASSESSMENT SHORT-LISTING CRITERIA ESSENTIAL DESIRABLE


METHOD
√

• Experience of general clerical/administrative

/financial work in a School Office

• Willingness to participate in relevant training and development opportunities.
• You must have a Level 2 qualification in

English/Literacy and Mathematics/Numeracy or equivalent.

• Willingness to attend DFEs Induction training.
• NVQ 2 or equivalent qualification or experience in relevant discipline.
• Hold or have a willingness to obtain First Aid

At Work Certificate

√

• Ability to work effectively within a team environment, understanding classroom roles and responsibilities.
• Ability to build and maintain effective working relationships with all pupils and colleagues.
• Ability to promote a positive ethos and role model positive attributes.
• Ability to continually develop and extend own working practices.
• Effective use of ICT package