Administrator - Manchester, United Kingdom - Search Consultancy

Search Consultancy

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrator
Tribunals assistant
Manchester
Full time

35 hours a week

Temporary to permanent opportunity
£11.90 per hour

Job Duties:

To assist with duties in connection with the running of hearings, including: Assisting with setting up hearing rooms.
Providing support to all parties attending hearings including: doctors and their lawyers, lawyers and witnesses.
Assisting the tribunal clerk as required, including swearing in of witnesses, arranging photocopying and distribution of documents and keeping all parties informed of the time the tribunal anticipate they will conclude their in camera discussions.
To assist with the planning of tribunal hearings including updating and circulating tribunal member lists and assisting with the preparation and dispatch of documentation and providing updates on hearing preparation developments via intranet portal.
To coordinate and undertake photocopying of tribunal papers as required.
To undertake the preparation of Public and Tribunal Hearing Information Sheets, as requested.
To maintain the tribunal session folders, updating the contents for each hearing and replacing paper items as required.
To ensure that all administration activities are recorded on the inhouse database.
To support the administration of the Interim Orders Tribunals.
To ensure hearing rooms are regularly checked, maintained in an orderly state with stationery replenished, and folders are updated with new or revised documentation.
To be responsible for dealing with enquires in writing and by telephone.
To coordinate the offsite storage and retrieval of case papers, including maintaining accurate records.
To undertake the general administration of the Section, which will include filing, ordering stationery, arranging travel and hotel bookings and diary management as necessary.
Adopting business improvement principles into the team ethos and contributing to change programmes as they arise.
In exceptional circumstances, work from locations other than our Manchester hearing centre and during weekends.

What you will offer:
- communications skills

The ability to communicate concisely and factually in writing.
The post holder will produce standard letters and prepare and draft documents high standards of accuracy and presentation are required.
The duties include liaison with a wide range of people including colleagues, tribunal members, doctors and witnesses. The post holder must therefore have excellent communication skills and the ability to adapt their communication style accordingly.
Interpersonal skills
The ability to establish credibility and maintain good working relationships with customers and colleagues at all levels.
The post holder must maintain a sensitive and professional approach at all times and have the ability to diffuse difficult interpersonal situations appropriately and with due empathy for those involved.
The ability to work constructively as part of a team or on an individual basis.
The post holder must be able to recognise and act appropriately within the professional boundaries that exist in a quasijudicial environment. They must clearly understand and recognise the parameters of advice, support and decision making that is appropriatewithin this environment.
Organisational skills
The post holder must work in an organised and efficient manner, handling a busy and varied workload with high levels of accuracy and attention to detail.
The ability to prioritise workloads effectively and in line with departmental service level agreements (SLAs).
Innovation and problem solving skills
To be able to use innovation to suggest improvements to both individual and team processes.
To participate fully and constructively in initiatives relating to departmental and organisational change.

If this sounds like you, please send over an up to date copy of your CV