Administrator - Oxford, United Kingdom - Ridge & Partners LLP

Ridge & Partners LLP

Verified Company

Oxford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview:

Location: OxfordWe have an opportunity for an experienced Adminstrator to join the project management team. This is a very busy and varied role and ideal for someone who thrives in delivering a high level of support.

You will be working closely with a Project Management Partner as well as the wider business.

The office is located on the perimeter of Blenheim Palace in converted barns and offers a very pleasant working environment.

Role and Responsibilities:

Senior Partner Support;
Diary management including booking travel arrangements i.e. flights, hotels, meetings, etc
Coordinate meetings for the office, including regular management meetings (such as monthly Partners, Associates and Team Managers) and annual staff appraisals
Preparing letters, presentations and reports
Liaising with staff, suppliers and clients
Arranging appointments, implementing and maintaining procedure/administration systems
Arrange and prepare any drinks (tea/coffee etc) and any lunches required for meetings or training sessions etc.
Raising professional fee invoices, managing outstanding client invoices
Compiling weekly team planners for our project managers

***Marketing Support;- Supporting the Marketing department with formatting, proof reading, collating, updating presentations, printing and binding of reports and pitches

Creation of bids and bid management along with binding and photocopying of documents
Production of letters, reports, and other documents to a high standard. Ensure that all correspondence and documents that are produced are accurate, grammatically correct, error free and comply with the Ridge Style Book
Inhouse database: add and amend data entries when required, checking that information is correct and as complete as possible
Practice wide management and coordination of service support contacts
Enter invoice details onto database ensuring that the fee is checked (maths and text) and signed by relevant staff, taking copies for the job file and typing cover letters
Assistance with office marketing events

Experience and Skills Required:

What we need from you:

Excellent time management, organisation, coordination and prioritising skills Strong proof reading and attention to detail skills

Advanced IT skills

Microsoft Office, Outlook, Powerpoint. Accurate typing
Minimum of 65 wpm
Ability to take responsibility for production of high quality/accurate work
Previous experience of working in an office environment essential
Secretarial qualification an advantage Advanced Excel
Working knowledge of Adobe and/or InDesign would be an advantage
Ability to demonstrate confidentiality and discretion at all times as appropriate for the role.
The role will require you to have regular contact with the company Partners, therefore a high level of customer service skills with a strong 'can do' attitude is essential.