Admin Assistant - Gloucester, United Kingdom - Meridian

Meridian

Verified Company

Gloucester, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Meridian Business Support are hiring for a Full Time Admin Assistant.

The Admin assistant will need tp be flexible to cover both company sites; Gloucester and Cheltenham - 2 days at Gloucester and 3 at Cheltenham so any applicant must be flexible.

The Admin Assistant will provide an efficient, confidential, and professional admin service to an Estates and Facilities team.

You will be expected to work as part of an established Administrative Support Team and will report to the Administration Manager.

Hours of work - Monday to Friday 08:00-16:00

The role involves providing support to resolve any problems faced by the team and deal with enquires from users of the service and well as interacting with and directing external contractors who require work passes.

Main duties of the job:

Communicate regularly with procurement, credit control and operational managers when dealing with queries and progress chasing related to invoices and orders, and record information.

Good use of Administration systems which include, Harlequin, BackTraq, Smartstream, P2P,
Process banking,
Ensure records are maintained in line with finical guidelines,
Undertake other appropriate duties as required.
Arrange meetings, take minutes and notes, update action trackers and coordinate actions by chasing and reminders to key stakeholders. The post holder should take the initiative by following up on action to gain an early resolution.

Plan absence meetings, prepare information including letters, and time lines and record actions taken, coordinate occupational health requests and reports.

Person Specifications:

Experience of dealing with people,
Ability to maintain a high level of customer care
Excellent organisational Skills
Able to use all Microsoft office packages
Excellent communication skills (written & verbal)
Displays an organised approach to work
Excellent timekeeper
Be able to work as part of a team and as part of a wider team working with others.
This is a temporary and ongoing role but could be permanent for the right person.