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Office/ HR Assistant - London, United Kingdom - Milliman

Milliman

Verified Company

London, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Details

Description

We are seeking a dynamic and motivated individual to join our UK Support team and work alongside HR/Office Manager, providing administrative support to all UK practice areas and ensuring a smooth running of the London reception.

The role requires excellent organisation and communication skills, as well as strong attention to detail.

Founded in 1947, Milliman is an independent risk management, benefits and technology firm with offices in major cities around the globe.

We serve the full spectrum of business, financial, government, union, education, and nonprofit organizations.

Since our inception, objectivity and professional excellence have been our hallmarks.

We are independently owned and managed by our principals, who are distinguished by their technical and business acumen, and by their achievements in their respective fields.

Our body of professionals includes actuaries, technologists, clinicians, economists, climate and data scientists, benefits and compensation experts, and many others.

Over the past 75 years, as the nature of risk has evolved, so has the scope of our work.

Today, we are helping clients address some of the world's most profound social and business challenges, including a looming retirement crisis, an evolving healthcare landscape, and the effects of climate change and a global pandemic.

We are empowered by the diversity of our backgrounds, driven by a shared commitment to innovate, and inspired by a common mission:
to serve our clients to protect the health and financial well-being of people everywhere.

Office/ HR Assistant responsibilities will include:

_ Admin/ Office responsibilities:
_

To order all office stationery
To edit, print, bind reports as required
To be responsible for archiving
To assist in managing the office suppliers' relationships.
To prepare office supplier invoices for processing
To arrange collection of recyclables and order recycling supplies when needed
To update and maintain Everbridge and CRM databases.
To organise/ assist in organising both client and staff events (virtual and in person)
To assist HR/Office Manager with any office issues and report them to the building manager when needed.

_HR responsibilities:
_

To assist HR/ Office Manager with onboarding of new joiners including preparing induction, obtaining background checks and references
To assist HR/Office Manager with staff holiday audit
To assist HR/ Office Manager with organising staff training and updating training records

_Reception responsibilities:
_

To meet and greet visitors, ensuring they have signed the visitors book and the appropriate person notified of their arrival
To promptly answer all incoming calls and redirect to the appropriate person, taking messages when noone else is available
To book and set up meeting rooms for internal and external meetings
To book all national and international couriers and sign in for incoming deliveries
To order all client/ staff lunch deliveries when needed, weekly fruit and other groceries for the office
To book taxis for staff and notify them of their arrival
To collect and distribute post, and prepare it for daily collection
To credit franking machine as and when needed
To be responsible for general housekeeping of the reception area.
To carry out all tasks within the job holder's level of skill and ability

Person specification

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