Human Resources - London, United Kingdom - Muslim Council of Britain (MCB)
Description
The HR and Admin Officer is directly responsible for the employee life cycle management of all employees. In addition he/she will lead the administrative function for the Secretary-General.The HR & Admin Officer is a pivotal role within the Muslim Council of Britain team.
Key Responsibilities:
- Recruitment
- Carry out all the administrative tasks in the recruitment process of staff and volunteers
- Ensure that the HR service undertakes all necessary employment checks including right to work, qualification, references etc
- Onboarding & Induction
- Administer the process for new employees and workers, for example; prepare contracts, offer letters and process all preemployment checks
- Ensure employment practice is legally compliant and fair
- Conduct induction meetings with new employees and workers and liaise with Line Manager's and Mentors to ensure they are aware of their responsibility in the induction process.
- Administer the probation period process ensuring Managers know when review meetings need to take place.
- Champion a high performance culture and teamwork, providing tools and guidance to support effective working relationships.
- Appraisals & Staff Development
- Assist with the organisation's annual appraisal cycle, record completed appraisals and training needs.
- Oversee see training requirements for all staff and team members
- Take responsibility for professional development following the Personal Development Action Plan process and help all staff and volunteers
- Advice & Guidance
- Provide day to day advice to Line Managers and Employees on general HR related queries, requests and organisation's Policies and Procedures, escalating more complex issues to the Secretary General.
- Assist in formal meetings, such as disciplinary action against members of staff and grievances, undertaking such tasks as may be required.
- Lead the Performance Management Process in the organisation and monitor its effectiveness. Use it to help deliver effective talent management and succession planning to support a high performance culture.
- Leaver Administration
- Ensure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee's terms and conditions. \
- Ensure exit interviews are conducted for all staff either face to face or online.
- Respond to reference requests for current or former members of staff
- Ensure electronic and paperbased personnel files are maintained and filing/archiving is completed in a timely manner
- Secretary General's Administration Office
- Carry out general administration tasks for the Secretary General
- Other responsibilities
- Ensure the organisation's remuneration structure (including pensions and other benefits) is fit for purpose and operates efficiently
- Maintain up to date knowledge of employment law to ensure the MCB is compliant in its policies and practices.
- Keep abreast of developments, changes in trends and patterns and new techniques to ensure best practice in HR is followed.
- Devise processes to effectively evaluate activities to inform future planning.
- Keep abreast of practices and developments that support effective People Management.
Person Specification:
You will have:
- 35 years experience in HR & Administration
- Excellent communication skills
- Confident and engaging
- Proficiency in Word, PowerPoint, Excel and Outlook
- Higher education qualification or equivalent professional experience is essential
- Excellent communication: communicates with clarity and confidence at all levels; adapts style and content to the needs of the audience.
- Delivering results: remains calm, effective and positive even when under pressure; takes ownership for delivering outcomes.
- Initiative and problem solving: identifies problems, provides / facilitates the creation of options and recommendations and uses initiative to find solutions
- Excellent organisational skills with an ability to multitask, think proactively and prioritise work
- Excellent interpersonal and analytical skills
- Demonstrable IT skills in Microsoft Word, Excel, PowerPoint, Outlook and Database software (strong excel skills are essential in this role).
Desirable:
- A career in a nonprofit organisation would be desirable
- Understanding of key issues surrounding the various Muslim communities across the UK from a variety of traditions and ethnic backgrounds
Salary & Benefits:
We offer a competitive hourly rate depending on experience.
Benefits:
The team are currently all working remotely from home, with mínimal expectations on colleagues to be in the office (at least once a month but this could be more frequent depending on requirements).
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