Plant Health Forestry Administration Officer - Bristol, United Kingdom - Forestry Commission

Forestry Commission

Verified Company

Bristol, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £23,098

New entrants to the civil service will be expected to start on the minimum of the payband

Job grade:

Administrative Officer
Pay Band 6b
Contract type:
Permanent
Business area:
FC
Forest Services
The Forestry Commission are the Government's forestry experts, and our role is to protect, improved, expand and connect England's trees, woodlands and forestry sector

Type of role:

Administration / Corporate Support
Business Management and Improvement
Environment and Sustainability
Knowledge and Information Management
Working pattern:
Flexible working, Full-time, Compressed Hours
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Bristol office with Blended working, with Bristol National Office as 'home' office. Travel to other locations and some overnight stays also requiredAbout the job

Job summary:

Forest Services (FS) as part of Forestry Commission (FC) are the Government's forestry experts. We advise nationally and locally on how to unlock the full potential of woodlands and support the forestry sector to protect, improve and expand England's valuable woodland assets, ensuring that they continue to provide benefits to people, the environment and the economy

By joining the Forestry Commission, you will become part of a team of passionate, committed colleagues, and be able to build on a wealth of expertise to take this ambitious work forward.

The Plant Health Forestry (PHF) team supports healthy trees, woods, and forests, now and in the future.

We work together to prevent entry, provide early detection, and minimise impacts of harmful tree pests and diseases, and to ensure traceability of forestry planting material.

This role supports maintaining and improving resilience, biosecurity and the interests of the forestry sector.

The team has an important role at the border and pre-border and provides specialist targeted surveillance and outbreak management inland.

We implement and advise relevant policy and regulation, working with our partners to contribute to and act upon current scientific evidence.

We seek to embed and improve biosecurity through engagement and communication with the sector, and we work to identify, mitigate, and prepare for risks on the horizon.

Job description:

This Administration Officer post focuses primarily on the provision of administrative support to the Plant Health Forestry team to ensure Plant Health statutory actions are processed and progressed efficiently and precisely.

The role will also involve helping the PHF team adapt to new ways of working using Office 365 and SharePoint technology, and the transition of sensitive case material from old to new systems.

Responsibilities

Key work areas:

Obtain quotes, raise Purchase Orders, process invoices, and maintain an accurate record of quotes, financial commitments, and payments.

Work with colleagues to support a consistent response to pest and disease outbreaks across England by accurately recording information and data, producing reports, and sharing data as instructed.

Provide assistance to other Plant Health Forestry administrative officers during periods of high demand such as data cleansing exercises, peaks in public reporting, and implementation of new systems or processes (e.g., move to SharePoint, new regulations/legislation, or data collection/storage platforms).

Assist the Plant Health Technical Support Officer to review processes, disseminate information to the team and implement changes.

Support development and testing of new ways of working using new systems and technology; Provide fresh insight into doing tasks in collaborative and efficient ways and help to produce new guidance and instruction for these developments.

Process survey and inspection results using mapping software (ArcGIS) and Microsoft programmes (Access and Excel) and produce reports. Maintain databases and review/cleanse stored data. Monitor incoming data and request updates from partner organisations (e.g., Forest Research) to ensure data held is up-to-date.

Ensure case-flow of regulatory/legislative is managed expediently to meet delivery standards.

Work to form a versatile admin team, with an emphasis on responsibilities regarding accurate and timely reporting, and consideration of your own and others wellbeing.

Person specification:

Essential:

Significant experience working in an administrative post.

Excellent interpersonal and customer service skills.

Excellent attention to detail.

Strong organisational skills with the ability to co-ordinate multiple work streams.

Comfortable working with numbers and large data sets.

Experienced user of MS Excel, with experience of managing data, generating reports, and collating management information.

Experience of working at pace and independently managing case-loads.

Desirable:

Abl