Executive Support Officer - London, United Kingdom - Australian High Commission

Australian High Commission

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Executive Support Officer

Type:
Permanent Role

Location:
London

Department:
Australian Federal Police

Hours:
Full-time, 36.75 hours per week**
Classification: LE4

Salary: 38,081 GBP p/a

About the Australian Federal Police (AFP)

The AFP's role is to enforce Commonwealth criminal law and to protect Commonwealth and national interests from crime in Australia and overseas.

The AFP is Australia's international law enforcement and policing representative, and the Government's chief source of advice on policing issues.

The AFP works closely with a range of other law enforcement bodies at state, territory, Commonwealth and international levels, enhancing safety and providing a secure regional and global environment.

About the Position

The Executive Support Officer to the AFP Commander Europe, Africa and Middle East (CEAME) is responsible for the overall management of the AFP office and is responsible for representing CEAME's interests.

Activities include liaising with contacts, undertaking research projects, arranging travel for AFP members at Post as well as select international visitors, coordinating representational events and preparing correspondence and reports.

The Executive Support Officer also manages official reimbursements for CEAME in line with financial management guidelines.

The key responsibilities of the position include, but are not limited to:

Assist CEAME with coordination across all sections of the Management Branch and liaise with High Commission staff at all levels, members of the public, law enforcement and government agencies, and visitors to the Australian High Commission
Undertake general office management, including financial management (e.g. office expenditure acquittals) and manage petty cash reimbursements, as well as keep track of and maintain filing systems, financial records, key contacts and other auditable documents
Administrator level support for the Parliamentary Documentary Management System (PDMS), ensuring paper and electronic file creation meets agency guidelines.
Assisting with the coordination, setup and catering for meetings and AFP events
Undertake complex research and analytical taskings as required by CEAME, which may include engagement with internal and external stakeholders on policy and legal issues
Preparation of speeches and presentations for CEAME
Assist with AFP related projects as directed

Qualifications/Experience

Strong organisational skills and the ability to prioritise a busy workload
High level of experience undertaking research
Excellent English skills, both in oral and written communication
Ability to exercise discretion when required
Ability to arrange and prioritise meeting schedules for internal and external stakeholders
Able to arrange accommodation and restaurant bookings for official purposes and to liaise with catering companies as required
Good IT skills, including proficiency with the Microsoft Office Suite

General Requirements

Australian NV Level 2 security clearance, or ability to gain the same
Working knowledge of the AFP and the law enforcement environment
Working knowledge of AFP electronic systems, governance and security framework
Knowledge of websites for accommodation and restaurant booking, catering companies

Selection Criteria
A. Good knowledge of the law enforcement environment, preferably with knowledge of the Australian Federal Police.

B. Experience organising events, meetings or travel for high-profile individuals/organisations, including administrative, logístical and financial coordination and planning.

C. Well-developed planning and organisational skills and the ability to manage multiple competing tasks and priorities in a fast-paced environment.

D. Proven ability to successfully build relationships and effectively negotiate with stakeholders in challenging or high-pressure situations.

E. Excellent verbal and written communication skills, and the ability to conduct research and present findings appropriately.

We are looking for an Executive Support Officer to join the Australian Federal Police Department at the Australian High Commission in London.