Facilities Assistant/receptionist/admin - London, United Kingdom - Triumph Consultants Ltd

Triumph Consultants Ltd
Triumph Consultants Ltd
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

What's involved with this role:


Temporary Facilities Assistant/Receptionist/Admin -Postal Services

Reference no:
Richmond & Wandsworth 6686-1

Pay Rate:
£12.06 per hour PAYE

This opening assignment is for 3 months

Key Responsivities:


  • Responsible for collection and delivery of postal items including bulk mailings and specifically quoted tasks.
  • Complete all postal related duties in accordance with financial, security and audit regulations.
  • Responsible for the monitoring and secure collection and processing of all confidential waste.
  • Work flexibly and with minimum supervision understanding deadlines and observing key team priorities, ensuring all tasks are completed in an organised, efficient way paying attention to detail and accuracy
  • To deal promptly and effectively with internal and external customers, to meet their prescribed deadlines, prioritising individual workloads, maintaining confidentiality and secure document handling.
  • To fulfil meeting room services including room layout alterations, refreshments and provision of A.V. equipment.
  • To provide site security out of hours for late and weekend working of staff and contractors. Locking principal buildings and some satellite offices.
  • To triage and provide minor repairs to building fabric. Update FM Helpdesk.
  • Provide support to evening meetings, Committees and Council meetings.
  • Facilitate small office clearances and moves in conjunction with IT, Communications and contractors.
  • Assist in managing access to Town Hall complex for staff/visitors/contractors, providing access cards, keys and controlling car park barriers.
  • Support FM Building Services Officers as required.

Skills & Experience:


  • Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
  • Working in a fast moving, multitasking team environment
  • Postal processes and automated equipment including digital scanners, folders and franking machines.
- knowledge of the operational requirements of a complete postal and courier service.

  • Good communication skills both written and verbal.
  • Good IT user skills.
  • Ability to work independently and as an effective team member using own initiative and adapting to changing priorities.
  • Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Other "Essential Requirements" - Please check to ensure that your CV addresses the following items:


  • Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  • Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  • Your availability to work either immediately, or at short notice.
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Please refer to the Role Requirements section above - your CV must address the requirements listed.

Other preferable/desirable details to include on your CV, if applicable:

  • Any local authority/public sector experience
  • Any relevant qualifications held or being studied for.

Job Ref:
Richmond & Wandsworth 6686-1

Anticipated Length of Assignment:

Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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