Office Coordinator - London - Biscuit Recruitment

    Biscuit Recruitment
    Biscuit Recruitment London

    1 day ago

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    Job Description

    A fantastic opportunity for an Office & Facilities Co-ordinator to join the HQ of a leading tech company in the West End.

    The Office Co-ordinator will play a pivotal role as the backbone of the office, focusing on office management, team coordination, and operational efficiency.

    This newly created position has been designed to optimize the use of the office, offering significant opportunities for professional growth and development.

    The ideal candidate will thrive on taking responsibility, demonstrating confidence, and maintaining a consistently positive and proactive attitude in the workplace.

    Key Responsibilities:

    • Office Management: Ensure the office is tidy, well-presented, and fully operational, including managing service contracts, consumables procurement, and maintenance issues.
    • Visitor & Meeting Coordination: Prepare meeting rooms, arrange refreshments, greet visitors, and manage external catering and meeting spaces.
    • Health & Safety: Oversee office H&S protocols, act as Lead Fire Marshal and First Aider, and conduct H&S induction tours.
    • Administrative Support: Manage office desk planning, diary scheduling, and overseas travel bookings for designated teams; provide cover for other administrative roles.
    • HR & Team Support: Book HR induction meetings, coordinate equipment returns for leavers, and handle office-related team communications.
    • Technology & Operations: Set up and manage office IT, audio, and visual equipment; liaise with global offices to maintain cohesive culture.
    • Project Management: Handle ad-hoc projects and initiatives related to office operations.

    Requirements:

    • Ideal 3 years of experience, with a focus on day-to-day office management.
    • A dynamic, proactive individual with a "can-do" attitude and the ability to take ownership. Must demonstrate a self-starting approach and the ability to respond proactively to the office environment.
    • Able to work effectively with all levels of the organisation, including the CEO.
    • Excellent English language proficiency.
    • Strong skills in Office 365, including Word, PowerPoint, and MS Teams.
    • Experience with SharePoint is preferred but not essential.
    • Ideal degree-qualified, though this is not a strict requirement.

    Working Hours: Office based 5 days per week, 08:30 to 17:30



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