Medical Rota Coordinator/teaching Support - London, United Kingdom - Central and North West London NHS Foundation Trust

Central and North West London NHS Foundation Trust

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Medical Rota Co-ordinator/Teaching Support will manage Rota coordination to specialties within the Directorates and ensure that accurate Rota, including on call Rota are staffed and maintained, managing the gaps on the Rota as necessary.

You will also be required to assist with the first stages of any recruitment activity required, including authorization of vacancies and supporting the creation of JDs alongside your clinical leads/general managers.

You will be responsible for accurately recording and acting upon any absences, such as annual leave and sick leave and having excellent communication skills in speaking with a wide range of disciplines internally and externally.

The successful applicant may have contact with patients or service users.

As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings.

Create, maintain and distribute medical Rota for medical colleagues within the Directorates.

To provide a timely response to all Rota queries, resolving problems using own initiative where possible.

Monitoring and recording annual and study leave entitlements; including any other absence of Medical Staff, making sure that prospective cover has been arranged.

Recording and reporting of sickness absence for medical staff.

Act as the first point of contact for doctors, other medical staff and management, to assist with their enquiries and issues raised, using own initiative and escalating to the appropriate management where necessary.

To ensure that terminations/changes are submitted in a timely manner through ESR manager self-service for medical staff

Working closely with the Clinical Leads, Managers and external agencies to ensure that all vacant shifts on the medical Rota are staffed, ensuring that any gaps are filled; escalating any outstanding issues to the Clinical Leads and Managers.

Communicate with all staff on Rota to maintain excellent communication links, resolve problems and issues, escalating them to the Managers where appropriate.

Facilitate access to ICT Systems, bleeps, ID badges, car parking and accommodation needs for new locum medical staff starting within the Directorate.

Central and North West London NHS Foundation Trust is committed to the principles of Improving Working Lives and all managers are encouraged to follow Improving Working Lives practices.

Consideration will be given to all requests for flexible working in line with Trust policy.

Central and North West London NHS Foundation Trust is committed to involve staff at all levels in the development of the organisation.

Managers should ensure that staff are encouraged and involved in organisational and service developments including business planning and they are able to influence discussions, which affect them and their working conditions.

All managers should engender a culture of openness and inclusion so that staff feel free to contribute and voice concerns.

They should develop and implement communication systems that ensure staff are well informed and have an opportunity to feedback their views.

Coordinate any additional medical cover that is required at the weekend in addition to the on-call Rota.

Support medical teams in making sure that ward cover is not affected by doctor absences and liaising with consultants to amend ward cover to ensure patient safety is not compromised.

Use initiative to solve staffing problems due to short notice absence, without compromising patient safety and medical cover in other areas.

To input data to electronic database system/s and/or use database as and when required in line with Trust procedures and protocols.

To prepare documents (letters, memos, reports etc) by copy or audio typing a range of appropriate computer software, ensuring all policies and procedures are adhered to.

To deal with telephone calls, correspondence and direct contacts with clients and internal or external agencies in an appropriate and professional manner, using judgement and discretion where necessary and referring complex matters to relevant senior members of staff.

To ensure the maintenance of adequate stock levels of stationery and other equipment at all times.

To maintain a team diary for staff, ensuring their location is known at all times, enabling contact in case of emergency.

To maintain a diary of activities and/or room bookings to facilitate effective use of resources.

Junior doctor teaching services co-ordinator

To prepare junior doctors induction packs and schedules.

To organise and facilitate the teaching programme in an efficient and organised manner including ordering refreshments, room bookings and ensuring audio-visual equipment is available.

To manage the teaching programme diary and book any required meetings. To manage the distribution of bleeps, Dictaphones and alarms and any other equipment is available.