Facilities Coordinator - Blackburn, United Kingdom - Tensar Manufacturing Limited
Description
Company:
Tensar International
Job Title:
Office Services Coordinator (Gateway/Tensar Manufacturing)
Department:
Human Resources
Job Grade:
Reports to:
Senior HR Business Partner
Direct Reports:
0
Job Purpose_**:
_
To support the effective day-to-day running of the Blackburn (Gateway) office and Tensar Manufacturing Limited (TML) site, coordinating professional and efficient communications service through reception services; coordinating with health and safety, the Company Car scheme and travel services.
Key responsibilities:
- Reception - to welcome, meet, greet, and assist visitors at reception for both sites, providing coverage five days per week. Organise post, couriers, and day-to-day co-ordination of cleaning staff.
- Office Coordinator - responsible for the smooth running of the offices, including company provided refreshments, vending machines, coordinating the repair/replacement of equipment; for purchasing staff incentive gifts and sending gifts.
- Health & safety - Supporting the Health and Safety Manager with the day-to-day health & safety of staff and guests at the Gateway Offices and TML site, being a H&S representative at the Tensar UK health & safety meetings, leading risk assessment walks and is the lead Fire Warden, responsible for carrying out regular Emergency Evacuation tests at the Gateway office.
- First Aid - organising training for First Aiders and regularly updating the list of First Aiders for Gateway and TML along with replenishing stock in the First Aid Kits.
- Company car scheme - Administer the company car scheme in line with the rules of the scheme and in liaison with HR and Finance.
- Organisation and filing of product roll and batch tickets to ensure we have well-ordered and auditable records
- Event coordination - to support the planning, organisation and execution of key company events including venue hire, catering arrangements, transportation and accommodation of delegates
- Business travel - To organise overseas business trips (including airline tickets, flights, hotels, car hire etc.) for all TIL employees and overseas visitors. Organising of business critical internal and external meetings e.g. the Kick-off and AOP meetings, liaising with internal and external colleagues. Arranging and allocating of meeting dates, time, and venues, including buffet lunches.
- Maintaining petty cash for the TML team and coordinating with the finance team to ensure that accounts remain updated.
Key competencies:
-
Health & safety
- Highlights potential health and safety risks and hazards immediately, personally intervening when safe to do so
-
Integrity
- Seeks to solve problems as quickly as possible. Steps up when the organisation needs them to.
Teamwork & Diversity - Makes the effort to get to know others, takes an interest in colleagues at Tensar to diminish signs of a 'them and us' culture.
-
Continuing Personal Growth - Looks for ways to develop in their own role - either by seeking development opportunities or by taking on more responsibility or setting themselves stretching targets.
-
Accountability
- Reliable, trusted to do what they say they will do, within the deadline.
Continuous Innovation - Flags potential issues and possible fixes; challenges current practices in a constructive, solution-focused approach.
-
Customer Centric Mindset - Expresses pride to be part of Tensar, presenting themselves in a positive way to internal and external customers.
Education/Qualifications/Skills/Abilities:
- Excellent people skills, displaying a warm and welcoming persona "the face of the business".
- The ability to manage and prioritise multiple activities from a wide range of stakeholders, making sure expectations about deadlines and completion are managed effectively.
- Good verbal and written communication skills, with the added ability to communicate with tact and diplomacy.
- Problem solving skills; able to use initiative to find solutions
- High attention to detail
- Knowledge and use of company switchboard / telephone operating system.
- High degree of confidentiality expected at all times.
- Highly competent keyboard skills in MS office using Outlook, Word, Excel, and PowerPoint.
- Good organisational skills, attention to detail and accuracy. Ability to meet deadlines, accomplish work in order of priority, professionally maintain composure and effectiveness under pressure and changing conditions.
**To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to en
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