Records Management Assistant - Caernarfon, United Kingdom - Gwynedd Council

Gwynedd Council
Gwynedd Council
Verified Company
Caernarfon, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

beBee Recruiter
Description

Job title:
Records Management Assistant


Directorate:
Corporate Support


Service:
Research and Information


Closing date:
06/04/2023 10:00


Job type/Hours:
Temporary | 31/03/2024 | 22.2 Hour


Salary:
£13,421 - £14,432 a year


Pay Scale:
GS4


Location(s):
Caernarfon


Gwynedd Council offers an attractive employment package, for more information please click on this Information Pack

Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually.

The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.

For further information about this post please contact Helen Parry on

Interviews will be held the week of 17/04/2023.

Application forms and further details available from, Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH


Tel:




CLOSING DATE:
10.00 AM, THURSDAY, 06/04/2023.

Personal attributes:


Essential:

The ability to work unsupervised and also as part of a team

Good written and verbal communication skills

Good customer care skills

The ability to help lift and store boxes weighing up to 15kg

Reliability

Flexibility

The ability to solve problems independently without having to seek assistance


Desirable:


Qualifications and relevant training:


Essential:

Advanced Level or equivalent


Desirable:


Relevant experience:


Essential:

Experience of administrative work or of organising information


Desirable:

Experience of dealing with customers

Experience of working in local government


Skills and specialist knowledge:


Essential:

The ability to work correctly under pressure

The ability to organise and prioritise tasks


Desirable:

Awareness of the importance of confidentiality/data protection legislation

Awareness of the principles of records management

Awareness of the work of local government


Language requirements:


Essential:


Listening and Speaking - Foundation Level:

Able to maintain a simple conversation through the medium of Welsh and English in the everyday context of the post, using specific vocabulary that arises regularly, in order to present information.

Able to present simple information through the medium of Welsh and English that hasn't been prepared beforehand and respond to questions.


Reading and Understanding - Foundation Level:


Writing - Foundation Level:


Purpose of the post:


  • Ensure that the people of Gwynedd are at the centre of everything we do.
  • Run the Records Centre and supervise the work of the Centre and ensure that the Centre runs smoothly from daytoday. Assist the Assistant Information Manager to develop the records management service.

Responsibility for functions:


  • Maintaining all equipment and tools of the Records Centre.

Main duties:


  • Be responsible for receiving files for storage and deal with customers.
  • Correctly input information about the files in the Records Management System and earmark room for them in the storage area.
  • Deal with customers and fetch files for borrowing and ensure that they are returned.
  • Responsibility for the disposal of records and waste, either by destroying them or in consultation with the Assistant Information Manager, or transfer them to the Records Office.
  • Maintain and ensure the quality of the records on the Records Management System.
  • Daytoday running of the Records Centre and resolve problems or where needed, refer the more intense to the attention of the Assistant Information Manager or senior manager.
  • Produce statistics and reports on the work of the Records Centre.
  • Operate the corporate retention list, in consultation with the Assistant Information Manager.
  • Respond to enquiries and advise on the services of the Records Centre.
  • Order goods and discuss needs with suppliers and receive invoices.
  • Responsibility for petty cash.
  • Assist to train customers (or prospective customers) as needed.
  • Deal with a broad range of staff, including some who are not customers.
  • Present ideas on how to improve the service at the Centre.
  • Ensure that the Centre's confidentiality procedures are implemented in full in accordance with the Data Protection Act 199
  • Ensure that the Centre's equipment works effectively and arrange maintenance as required.
  • Responsibility for selfdevelopment.
  • Ensure compliance with Health and Safety regulations in the workplace in accordance with the responsibilities noted in the Health and Safety at Work etc. Act 1974 and the Council's Health and Safety Policy.
  • Operate within the Council's equal opportunities and equality policies.
  • Responsible for managing information in accordance with the Council's information management standards and guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
  • Commitment to reducing the Council's carbon emissions in accordance with the Carbon Managem
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