Part Time - North West, United Kingdom - Ministry of Defence

Ministry of Defence
Ministry of Defence
Verified Company
North West, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Part time
Description

Details:


Reference number:


Salary:

- £19,559
  • The Salary quoted if for Full Time Working 20 Hrs per week will be payable for this position

Job grade:


  • Administrative Assistant
    Contract type:
  • Permanent
    Business area:
  • MOD
  • Air
  • RAF SPADEADAM

Type of role:


  • Administration / Corporate Support
    Working pattern:
  • Parttime
    Number of jobs available:
  • 1Contents
Location

About the job


Benefits:

Things you need to know

Location

  • North East England, North West EnglandAbout the job

Job summary:

REGISTRY & TRAVEL CLERK -Royal Airforce Spadeadam is an RAF Station in Gilsland, Cumbria.

RAF Spadeadam is the home of the 9600 acre Electronic Warfare Tactics Range and is run by a mixture of military personnel, contractors, and Civil Servants.

A position has become available for the Registry & Travel Clerk, whose employment will consist of the following tasks.


The incumbent will be responsible for carrying out all registry functions and ensuring the maintenance of all registry documentation, and equipment.

The booking and recording of Duty Travel and Accommodation for RAF Spadeadam personnel

Maintain and act as the custodian for Protectively Marked Documents.


Raise notices to the Information Manager of the protectively marked documents, and registered files, held for more than 15 years.

Raise destruction certificates, for all classified material due for destruction. Classified mail is to be destroyed iaw current regulations.

The registration of incoming and outgoing mail and the dissemination to the intended recipients.

Staff the Registry/Travel Cell Service in SHQ between daily.

Record the receipt and despatch of classified mail.

Monitor the movement of all files on the File Record Card. Record the movement of all classified files in F102. Additionally, send timely reminders to the Station Line Managers of F102 compliance checks.

Raise 262Fs iaw regulations, ensuring that they are signed off by the document owner. On completion of this, the 262Fs are to be sent to the Records Manager.

Co-ordinate and manage the Station's stationary requirement and the placing of orders whilst managing the stock.

Manage, track and log the stocks of removable media within the Registry.

Act as the CP&F purchaser for stationary and IT consumables, and to hold a Debit Card for emergency use.

Provide a laminating service for the suitable and timely requests of Station Personnel.

Provide a shredding service and ensure that the machine is emptied on a regular basis.


Report the Photocopier Meter Readings to the Supplier on a regular basis, and arrange payment for rental and readings as required, using CP&F.


Book business travel and accommodation through HRG for military/civilian personnel using the policy contained in the MOD/Civilian Business Travel Guides together with supporting policy documents JSP 752 and JSP 800.

Keep accurate records of duty travel and accommodation bookings to include authority, approval and costings.

Provide the Business Manager with monthly EPC returns for Travel/Accommodation bookings that cannot be sourced through the Contractor, HRG.


Job description:


  • Working for 4 hours per day, (prorata salary to be paid), working in a Mail Office, Registry, and helping with Travel Requests

Person specification:


  • We are looking for a person with a "can do" attitude, who enjoys working in a small team, and who is always willing to go that extra mile, for the sake of the Team and the the Station

Behaviours:

We'll assess you against these behaviours during the selection process:

  • Seeing the Big Picture
  • Changing and Improving
  • Making Effective Decisions
  • Leadership
  • Working Together
  • Delivering at Pace

Benefits:


  • Learning and development tailored to your role
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%
  • The chance to join a subsidised Gym.
  • Subsidised Canteen.
  • Free Parking
The post does not offer relocation expenses.

Please note:
Expenses incurred for travel to interviews will not be reimbursed.


Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

"MOD Recruitment Satisfaction Survey - we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, p
More jobs from Ministry of Defence
See all jobs of Ministry of Defence