Leadership Support Officer - Swindon, United Kingdom - Essential Employment

Essential Employment

Verified Company

Swindon, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Leadership Support Officer / Admin needed in Swindon, £13.47ph PAYE - Reference: RQ853267**
Schedule Management:

Maintains Director/Executive personal and work diaries where required
Organises meetings, presentations/speaking engagements, venue/room bookings, catering and the preparation of relevant material in advance of meetings
Ensures that time is effectively planned, no scheduling conflicts and that their Executive/Director is effectively prepared and issued with any relevant documentation and a daily timetable in advance of each working week

Information Preparation:

Prepares and formats information for internal and external distribution. This may include writing letters, creating presentations, transcribing dictation, editing, proofreading and internet research
Organises travel arrangements, and the preparation of travel itineraries
Prepare all Agenda's, actions and meeting notes
Assist with the follow up actions from meeting outcomes.
Draft, prepare and distribute documents and correspondence related to meetings, phone calls and teleconferences.

Records Management:

Manages paper and electronic filing systems
Ensures that any administration processes are compliant with Company, legal or regulatory requirements and scalable, utilising automation where possible
Organises e mail systems, responds to e mail using agreed processes

Folder management

Using SharePoint to keep all folders in a suitable order for easy access to meeting and other information

General Administration Support:

Screens calls, ensuring that their executive/Director are able to focus on their key priorities, dealing with issues as appropriate
Coordinate visitors on behalf of Director/Executives
Undertaking any other admin duties as requested

This is a full time role on a temporary contract basis.
**Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.