Accounts and Administration Assistant - York, United Kingdom - Mindful Memorials

Description

Mindful Memorials are a leading designer, manufacturer and installer of memorials across the Yorkshire region.

Operating from its artisan workshop near Melbourn you'll work as part of a small team who support the administration and accounts areas of the business.

Accounts and Administration Assistant - 24 hours per week (3 days) - up to £12 per hour

Key Responsibilities:


1.


Accounts Receivable and Payable:

• Process invoices, receipts, and payments accurately and in a timely manner.
• Reconcile accounts payable and receivable statements.
• Assist in preparing financial reports and budgets as needed.
• Monitor overdue accounts and follow up with clients for payments.

2.


General Administration:

• Day to day administration and updating of the Company CRM system.
• Support general sales administration for retail and trade customers.
• Assist in the preparation of presentations, reports, and other documents.
• Assist with organising meetings and events as needed.

3.

Data Entry and Record Keeping:

• Input financial transactions into the accounting system with precision and accuracy.
• Accurately inputting and amending data in the CRM system.
• Maintain accurate and uptodate records of financial transactions, expenses, and receipts.
• Ensure confidentiality and security of financial and personnel information.

4.


Customer Service:

• Provide excellent customer service to customers by addressing inquiries and resolving issues promptly.
• Serve as a point of contact for internal and external stakeholders regarding administrative matters.

5.


Assist with Special Projects:

• Collaborate with team members on special projects or initiatives as assigned.
• Contribute to process improvements and efficiency initiatives within the department.

Qualifications and Experience:

• Proven experience (13 years) in an administrative or accounting role.
• Experience in accounting software (Xero) and Microsoft Office Suite.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask, prioritise, and manage time effectively.
• Discretion and confidentiality when handling sensitive information.
• Team player with a positive attitude and willingness to learn.

Job Types:
Part-time, Permanent


Salary:
Up to £12.00 per hour

Expected hours: 24 per week


Benefits:

• Casual dress
• Company pension
• Free parking
• Onsite parking

Schedule:

• Monday to Friday

Experience:

• Administrative: 2 years (preferred)
• Bookkeeping: 2 years (preferred)
• Xero: 1 year (preferred)

Work Location:
In person