Financial Systems Officer - Worcester, United Kingdom - Worcestershire Acute Hospitals NHS Trust

Worcestershire Acute Hospitals NHS Trust

Verified Company

Worcester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To support the Financial Services team in providing a comprehensive accounting service which will facilitate the smooth and efficient running of the Finance Department function in compliance with statutory and NHS Improvement guidelines, established accounting concepts and standards along with providing a comprehensive, customer focused, financial service to the various divisions within the Trust.

Work as a member of the team responsible for ensuring the integrity of the General Ledger (GL) and associated feeder systems in accordance with the Trusts Standing Financial Instructions (SFIs) and Scheme of Delegation (SoD) as well as the internal office procedures and policies enabling the production of the monthly and annual financial reports.

The post holder must have excellent IT skills and the ability to manipulate data in Microsoft Office and Finance Ledger systems and be able to use complex spreadsheets.

The post has no line management or budgetary responsibility.

Key Duties:

The post holder will be required to discuss routine enquires from staff and suppliers with regards to payroll deductions or non-payment of invoices in a sensitive manner, providing information as required ensuing the statutory financial regulations are followed To be responsible for the year end processes as required in the production of the statutory accounts for prepayments as per the agreed timetable.

The post holder will have the specialist knowledge required to maintain, reconcile and journal transactions with working papers to meet External Audit requirements and produce the accounts to a high standard.

The post holder will use experience and expertise of the General Ledger (GL) system to produce, analyse, investigate and resolves financial queries as per the month end timetable and to monitor and advise the finance teams of any errors or problems which need to be rectified.

Coordinate and plan own workload on a weekly and monthly basis in line with the required month end timetable.

Support the mandatory external audit requirements ensuring all responses and queries are dealt with in an appropriate and timely manner.

The post holder is responsible for producing and reconciling control accounts including but not exclusively salary sacrifice cars, childcare voucher and petty cash control accounts within a excel by designing, inputting and using formulas.

The post holder will prepare and input journals into the GL to clear the control accounts and investigate any variances, having a detailed knowledge of the accounting procedures to reconcile and balance control accounts.

This will require concentration when checking; reconciling and inputting data into the appropriate financial systems where speed and accuracy is required.

The post holder will be required to support staff with regards to payroll deductions in a sensitive and manner with regards to car deductions or overpayments.

To use and interrogate financial (Oracle) and non-financial systems as appropriate to support and challenge financial decision-making. The post holder will propose changes and /or improvements to working practices and procedures where appropriate.

The post holder will use knowledge and experience to analyse and interpret financial payments and receipts that are interfaced from other systems into the Financial System and provide reconciliation of the feeds and clear suspense accounts of transactions posted in error by communicating with SBS to resolve these routine queries.

To produce the various monthly report as per the month end timetable and in accordance with set deadlines and as per the financial regulations and own knowledge of any changes to legislation.

The post holder will prioritise and manage own workload in order to meet agreed timescales to deliver an effective and efficient service.

The post holder will be responsible for their own development on a continuous basis and participate in the Directorates appraisal process.

They will be an active member of the Finance Department contributing to its development and Objectives.

They will provide training to junior and new members of staff as well as finance training for non-finance managers.

The post holder will be required to input data into computerised databases / spreadsheets and design new ones as required for new reporting purposes or as required by Internal and External auditors.

These include monitoring accrual and prepayments made on a monthly basis.

The post holder will assist the Financial Services team in all aspects of its day to day duties to ensure deadlines are achieved.