Part Time Business Administrator - Helston, United Kingdom - Swallowcourt Ltd

Swallowcourt Ltd

Verified Company

Helston, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

Ensuring the business functions across the Home run efficiently and effectively with

particular emphasis on Customer Service, HR and Finance.

Core responsibilities

Customer service and marketing:

Presenting as a smart, professional and welcoming presence to all who come into the home;
Point of contact for all enquiries, residents and relatives
Develop contacts within the local community and support with events running in the home and in conjunction with the community.

Resident experience:

Liaise with new residents and their families preadmission, on admission and for the duration of their stay

HR:

Daily reconciling of hours
Distribute payslips confidentially
Support with the management of the Annual Leave requests in the home, providing weekly and monthly summaries of usage for the Manager to allocate any unused AL when appropriate.
Assisting the Management of the home in filling vacant shifts.
Assisting with the recruitment process as follows (but not limited to):
Prepare correspondence to staff using the company templates.
Maintaining employee records
Assist the HR department in undertaking the annual DBS check and updating records.

Finance:

Dealing with enquiries from prospective clients

Ensure resident records are maintained accurately
Administering resident money in accordance with company policy, including the issuing of monthly statements.
Administering the petty cash for the home in accordance with company policy
Where necessary undertake any banking (e.g. paying in and withdrawing resident monies, paying in cheques for fees and cashing petty cash cheques).
Communication to residents, relatives and Head Office if fee reviews result in a required fee change.
Preparing (only where appropriate) and collating annual stock take information for Head Office.

Compliance and Training:

Petty cash and residents' money audits

Contracts and Estates:

Approve appropriate invoices
Maintain list of vacant bedrooms and their room enhancements

Person specification
Excellent Microsoft Office skills - E

Good communication and inter personal skills - E

ECDL or equivalent - D

Job Types:
Part-time, Permanent

Part-time hours: 20 per week

Salary:
£12,107.00 per year

Benefits: