Administrator - 12 Month Ftc (Development) - London, United Kingdom - Gerald Eve LLP
Description
About the TeamOur Planning & Development team currently comprises approximately 100 fee earners, based in London, Manchester, Birmingham and Leeds. We have a support team of 13 people who work collaboratively and effectively to support the professional team.
The teamis fully integrated and is passionate about providing our blue-chip client base with creative but practical solutions and options, working to create long-term, enduring relationships which will generate added value for our clients.
We help our clients improveasset value, secure planning permission, find a developer or sell development land and property.
Job Description We are looking for an experienced Administrator to support four partners along with the professional team who works with them.
- Full range of Secretarial/Administrative duties to support the relevant partners and their assistants.
- Diary management and booking meetings as required.
- Updating and managing schedules and running reports as directed.
- Helping with meetings and drafting meeting agendas and notes.
- Answering telephones for and on behalf of partners and feeearners, taking messages and passing to alternative team members as appropriate. Dealing with internal and external queries wherever possible.
- Copy typing up, and formatting, of reports.
- Completing timesheets as required.
- Checking company information and creating invoices. Generating invoice numbers and billing guides from the firm's computerized invoicing system and keeping a record of invoices sent.
- Maintaining any relevant databases with all new information and activities as required.
- Dealing with incoming and outgoing mail when working in the office.
- When in the office, general duties to ensure the smooth running of the department including filing, copying, binding, scanning documents as and when necessary.
- Assist the support staff generally over holiday periods.
- Experience of the Property industry and having worked in a similar role in a medium sized organisation is beneficial not essential.
- Experience of invoicing.
- 34 years experience in a similar role is essential.
- Accurate typing combined with a good knowledge of Word, including tables. A sound knowledge of Excel.
- Ability to priorities workload is essential as support will be required by several team members.
- Capable of getting things done efficiently and working to tight deadlines, using initiative and common sense.
- Flexible, and able to adapt to change quickly. Selfmotivated with a real desire to aid with smooth running of the office and deliver excellent customer service.
- Excellent eye for detail and accurate numeracy.
- Excellent time keeping, and a willingness to work extra hours as and when necessary. Wellpresented.
- Capable of working in a team and willing to help out wherever necessary.
- A professional manner in order to represent the P&D department internally and externally.
- Salary: competitive based on market, professional experience and qualifications
- Performance related staff profit share scheme
- 26 days' holiday per year (full time amount), plus Bank Holidays and days at Christmas and New Year.
- Pension scheme membership (after initial probationary period)
- Life and Accident insurance
- Group income protection scheme
- Private Medical Insurance
- Wellbeing Allowance
- Access to Peppy for you and your partner
- 1 paid volunteering day per year to help give back to our local communities
- Interest Free Season Ticket Loan
- Interest Free Rental Deposit Loan
- Employee assistance programme
- Enhanced maternity and paternity pay after passing probation
Alongside our competitive compensation and benefits package we offer all our staff the ongoing opportunities to learn and develop, through in-house CPD sessions, further education support as well as internal and external training programs.
Gerald Eve encouragepro-bono work and volunteering as well as regular social and sporting activities to engage with all your colleagues.
Your progression will be supported and guided by managers and mentors using a transparent framework so you can clearly see what you need todo to get to where you want to be.
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