Pa (Maternity Cover) - London, United Kingdom - AllSaints

AllSaints

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

PA (Maternity Cover):

London, England, United Kingdom:

THE ALLSAINTS TEAM
At AllSaints we are in the business of feelings - making our customers feel cool and confident. If, like us, you believe in the power of a great outfit, we'd love to talk to you.

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles.

Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

THE ROLE
We are on the look out for an organised, attentive and intuitive Personal Assistant. You'll need to be hands on and happy to undertake a variety of tasks.

If this sounds like you, then you will be equipped to deal with a fast paced environment and a creative culture.

In this role you will be innovative, curious, detail-oriented, self-starting, and extremely customer focused.

It's essential that you have a high quality of written and verbal communication both within AllSaints and to the outside world.

Good judgement and the ability to simplify are important too.

WHAT WILL I BE DOING?

Management of complex calendar and scheduling requirements, including prioritising conflicting diary commitments
Tracking and helping drive completion of key deliverables and follow up on outstanding items
Organise both team and large scale events and manage the project from end to end
Make timely decisions using independent judgement on a regular basis in a proactive manner
Must be able to work in a highly confidential environment
Manage and process mail and correspondence as required
Help with meeting set up, handling product and samples as required
Interact with the leadership team and departmental peers on a global basis to arrange meetings, conference calls, diary schedules etc. with key colleagues and internal managers
Manage daily and weekly key information indicator statistics reporting
Prepare and issue minutes of meetings and assist with the follow up actions from meeting outcomes
Be goal and results driven with the ability to also look at the bigger picture in order to proactively plan
Work closely with support staff, Finance and Human Resources, to build and secure support and resources for projects and initiatives
Carry out responsibilities in accordance with the organization's policies and procedures
Schedule cost effective air/hotel/ground transportation. Create detailed, totheminute travel itineraries (including smooth transitions between time zones). Coordinate with travel agents and manage international travel process (including passport, visa, vaccination, and cell phone requirements).
Complete and file expense reports; utilizing both domestic and international currencies.
Drive team activities (including staff meeting agendas and notes, orgwide meetings, social outings, supply ordering, and other key logistics).
Identify and coordinate most productive and cost effective method for meetings including in person, onsite, offsite, audio conferences (international, stateside and local) and video conferences.
Assist with personal scheduling when required to ensure diary is well managed
Act as administrator over team sites
Ability to work independently with mínimal direction <