Receptionist/administrator - Motherwell, United Kingdom - Linear UK Group Ltd

Description

• Incoming Calls
• Meeting and greeting visitors, ensuring security of staff by signing them in and out
• Dealing with general phone/mail queries
• Processing subcontractor new start forms, ensuring all relevant documentation is provided and up to date
• General filing
• Internal database management, managing expiration of certification
• Management of ingoing and outgoing mail/deliveries
• Arranging travel & accommodation for staff
• Maintaining a required level of office supplies anticipation work requirements (stationary, cleaning products, toner etc)
• Weekly grocery order
• Supporting staff (photocopying, scanning etc)
• Assisting site managers with admin task (O&M's, printing drawings)
• Assist PA with organising/ booking events
• Creating Job Files templates for new jobs
• Ensuring tasks are carried out in accordance with the company policies and procedures, ensuring compliance, and reporting issues as they arise.

• Proficient in Microsoft Office (Excel & Word)
• Interpersonal Skills
• Confidentiality
• Numeracy
• Strong Communication skills
• Self

• Good Organiser
• Car essential to carry out postal and banking duties

• Company pension
• Cycle to work scheme
• Life insurance
• Onsite parking
• Private medical insurance

• 8 hour shift