Finance Administrator - Grangemouth, United Kingdom - Grangemouth Carers Ltd

Description

Finance Administrator

Aims and Purposes

To control, monitor and manage all financial aspects of the service to the highest standards. This will include calculations and processing wages, salaries, invoicing, monthly and annual accounts and purchasing.

To communicate effectively with the Company Manager and Board of Directors as and when required by them.

To provide secretarial support to the Company Manager and Board of Directors as and when requested by them

To exercise confidentiality on all matters concerning service users and their relatives and all activities of the company past present and future.

Finance work

Main Tasks

• To keep accurate and timeous records of PAYE calculations and processing
• To calculate and process wages, salaries, expenses and invoices in a timeous manner
• To produce accurate sets of monthly accounts for the Board of Directors and Company manager no later than 2 weeks after the month end and to maintain and produce reconciled banking transactions
• To collate all data and provide as requested any items required to our nominated accountants for annual inspection.
• To ensure that invoices are timeously distributed to service users [as required]
• To process and handle any Disclosures as per Disclosure Scotland's Code of Practice and effectively assist with any recruitment tasks as instructed by the Company Manager.
• To operate a cash book system and record all transactions accurately
• In the case of unforeseen circumstances to have a system where wages and salaries are accurately accessible and invoices be maintained in your absence
• To record and input accurately absence reports on a daily basis
• To check local authority spreadsheets 4 weekly and authorise or query payments
• Daily monitoring of bank accounts, allocating payments and receipts on Sage
• Monthly bank account reconciliations, main bank account, credit card & social bank account
• Pensions administration & payments
• Credit control
• Finance annual filings with Charity Commission, ICO
• Assisting with recruiting, post adverts for vacancies, gather references etc
• Processing PVGs
• SSSC registrations

Job Types:
Full-time, Permanent


Salary:
£25,000.00-£26,500.00 per year


Benefits:

• Casual dress
• Cycle to work scheme
• Free parking
• Onsite parking

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Grangemouth, FK3 8LL: reliably commute or plan to relocate before starting work (required)

Work Location:
One location