Sales Office Assistant - Stafford, United Kingdom - Westgate Group

Westgate Group

Verified Company

Stafford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Department:
Sales & Marketing

Reporting to:
Sales & Marketing EA

Westgate Global are market leaders in screening and partitioning solutions.

Specialising in design, supply and installation since 1977, Westgate Global have over 40 years' experience from concept to completion working with large brands across the UK and Europe.

We cover a wide range of sectors including manufacturing; automotive and aerospace, disposables, pharmaceutical, food, beverage, and general manufacturing; warehousing and logistics; construction and fit out.

Primary Role:

To provide general administrative support to the Sales & Marketing functions working closely alongside the Sales & Marketing EA and Sales Admin teams to provide additional support in busy periods.

Key Roles & Responsibilities:

Calendar Management scheduling meetings, appointments, & travel arrangements as needed for the Sales & Marketing teams

Meeting Coordination

Arranging & coordinating meetings; preparing agendas, taking minutes, & following up on action items

Project Support

Assisting with special projects, research, & presentations to support the department's strategic initiatives

CRM

Assisting in managing the CRM system by updating client/contact information, tracking interactions, raising opportunities/ contacts & generating reports to support sales & marketing efforts

Sales Order Processing

Processing sales orders for handover to Operations teams

Processes & Systems

Maintaining team compliance with process and ensuring documented processes are kept up to date

Data Analysis

Compiling & analysing data, generating reports, & assisting in tracking key performance indicators to support decisionmaking processes

Ad Hoc Support

Providing ad hoc administrative support as needed to ensure the Head of Sales & Marketing's efficiency & productivity

Event Planning

Helping plan & coordinate sales & marketing training days & other events

Document Management

Preparing & editing documents, presentations, & reports as requested. Ensuring accuracy & consistency in all materials

Team Coordination

Fostering a collaborative & efficient working environment within the sales & marketing department

Training & Onboarding

Assisting in onboarding new team members by providing training & orientation on departmental processes and tools

Expense Management

Handling expense reports & reimbursement requests whilst adhering to company policies

Strategic Initiatives

Supporting the Head of Sales & Marketing in the implementation of strategic initiatives & longterm planning for the sales & marketing department

Skills:

Exceptional organizational & timemanagement skills
Strong written & verbal communication skills
Confidentiality competent in handling sensitive & confidential information with the utmost discretion & professionalism
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to handle multiple tasks & prioritize effectively in a fastpaced environment
Attention to detail & a high degree of accuracy
Adaptability & a proactive approach to problemsolving
Previous experience or knowledge of sales & marketing principles, strategies, & tactics
Proficiency in data analysis tools like Microsoft Excel, or data visualization tools like PowerBI
The ability to identify issues, propose solutions, & adapt to changing circumstances
Strong interpersonal & relationshipbuilding skills
A proactive attitude & ability to work independently

Benefits:

Friendly working environment with strong employee engagement, and automatic enrolment onto company bonus scheme (after probationary period completed).
Onsite free staff parking
Automatic enrolment into our contribution workplace pension plan and Medical Insurance Scheme (dependent upon eligibility)
Automatic enrolment into our BUPA Employee Assistance Programme