Accounts and Admin Officer - London, United Kingdom - Corporate Research and Investigation

Description

• Using QuickBooks and Excel for maintaining accounts, entering all expenses and sales in correct purchase and sales ledger accounts in QuickBooks regularly ensuring correct VAT rates are used, processing journal entries, screening all purchase invoices and processing supplier payments, bank reconciliation, maintaining and editing customer and supplier records, maintaining petty cash, etc.;
• Creating sales invoices and following up for timely payments,
• Generating VAT reports and liaising with the Accountant for processing VAT returns and submissions to HMRC and helping to finalise yearly accounts;
• Ensuring that company details, patents and trademarks are kept up to date with agencies like IPO, Companies House, HMRC, etc.;
• Assisting external accountant to finalise yearly accounts;
• Processing Payroll on Payroll software, setting up new employees, calculating starting and final salaries, providing payslips, P60, etc. submitting FPS to HMRC on a monthly basis, checking HMRC portal monthly for notifications regarding tax codes, etc.
• Taking care of pension requirements, enrolling employees for pension, uploading monthly pension contributions to pension company;

• Managing filing systems, maintaining and updating all records for London office;
• Maintaining client documents like Agreements, NDA's, etc. completing and getting these forms signed by management and coordinating with client.
• Reviewing supplier services, products and prices and signing contracts, raising Purchase Orders and releasing payments;
• Maintaining and renewing various business insurances;
• Maintaining office supplies of stationary, equipment and handling IT related issues, regular backup of staff data on cloud backup, maintaining the office condition and arranging for repairs when required, renewing office rent contracts;
• Providing daily support to team members, reporting to director regarding any issues which need attention;
• Conference management, ordering marketing materials and conference equipment, managing hotel and flight bookings, handling shipping to and from conference venues, etc
• Liaising with company office branches in other countries and acting as a main liaising point of contact for the London office of the company.
• Coordinate with IT in office inventory management.
• Following current and prospective ISO Standards, policies and procedures

• Must be ACCA qualified or AAT qualification or equivalent.
• Proficiency in QuickBooks and Microsoft office
• Excellent interpersonal skill
• Great analytical skills
• Excellent organisational skills
• Good IT skills and knowledge
• Accountant should be familiar with UK Websites, UK Tax Laws and Accounting.
• HMRC account management and filing.

• At least 23 years relevant experience in accounting, finance, and admin/ office management
• Essential
• Any role that has required demonstration of the essential skills

• 20 days' holidays, plus 8 UK bank holidays
• Flexible start and finish to avoid busy rush hours
• Private medical and dental cover
• Continue Educational Support
• Attractive pension provision
• Monthly team building lunches and other regular company staff events
• Great working office environment and collegial supportive work atmosphere

• HMRC Filing: 1 year (preferred)
• UK Tax Laws and Accounting: 1 year (preferred)
• QuickBooks: 1 year (preferred)

• ACCA/CIMA/AAT or other relevant certification (preferred)