Executive Assistant - Bristol, United Kingdom - Stone Recruitment Group

Stone Recruitment Group

Verified Company

Bristol, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

My client is looking for an experienced Senior Administrative and Executive Assistant to join their busy, friendly team, supporting their lawyers on a wide range of work in the Corporate Team.

The role will also include supporting the Bristol Office Manager with a variety of administration tasks.

This is a Leading national law firm with offices across the country. They have excellent values at their core, support their staff and promote employee well being and work-life balance.

As a core member of a busy team, you will provide an effective and efficient administrative support service and deal with account management for some of our key clients.

Key Accountabilities:

Assist with account management for our clients, including fee reporting, billing and all related matters
Assist in preparing pitches
Assist in document management and preparation
Arrange events
Deal with correspondence
Complete conflict checks, manage file opening and related compliance admin
Log and distribute incoming mail
Process and track legal work. record and monitor deadlines
Update status and tracking reports
Collect and retrieve information from files as needed
Plan and schedule appointments, conferences and meetings
Provide administrative support including copying, scanning and faxing
Maintain accurate records,
Manage data rooms
Booking travel and accommodation
Answer telephones and greet clients

Person Specification:

Flexible and professional approach
Able to build relationships within the team and across the wider firm
Ability to communicate at all levels of the business both internally and externally
Secretarial experience in document work
Be able to use your own initiative with a high level of accuracy
To be able to prioritise and work to deadlines
Excellent knowledge of databases and tracking systems
Methodical with excellent attention to detail
Able to work independently and in a team
Excellent Word, Excel and Power Point skills and able to learn quickly to use company systems