Office Coordinator - London, United Kingdom - Lululemon

Lululemon

Verified Company

London, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Office Coordinator - Contract - January 3rd, 2023-December 8th, 2023

who we are

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits.

Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well.

We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in.

As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

about this team

The Office Coordinator role reports into Facilities, with frequent touch points to Internal Comms & Engagement, Asset Protection, & Community, with various other cross functional stakeholders.

The Office Coordinator will ensure the smooth running of the London office through engagement activities, contracts, supplies & services, budgets; will drive brand and cultural moments through engagement activities and comms; and ensure a safe and secure working environment.

a day in the life:
what you'll do

Every day is different In the role of Office Coordinator Your days will include implementing and overseeing all administrative functions for the Store Support Centre, including but not limited to:

Ordering office supplies, managing contracts, and processing invoices (e.g. facilities, kitchen deliveries, cleaners, couriers, towel service etc.)
Owning office engagement activities from idea to execution, as well as supporting with other internal events
Managing the office budget and spend within quarterly allocation
Managing reception, including the monitoring all guests, supporting with room bookings, accepting deliveries and distributing post to each department
Monitoring office services to agreed standards and holding service providers to account (e.g. cleaners, repair contractors)
Ensuring Heath & Safety protocols are in place, up to date and followed by all staff
Support any projects to improve or adapt the office spaces and processes, and inform ongoing decisions
Being part of the 'Be Planet' committee and implementing sustainable changes in the office
Drafting & posting communications of general updates relating to scheduled building work, engagement activities, or other announcements

Qualifications, skills & experience

Strong organization skills
Ability to juggle multiple priorities and act with agility where needed
Strong communication skills
Ability to manage challenging stakeholders and hold them to account
Ability to work independently and use initiative

must haves

Acknowledge the presence of choice in every moment and take personal responsibility.
Possess an entrepreneurial spirit and continuously innovate to achieve great results.
Communicate with honesty and kindness and create the space for others to do the same.
Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.
Foster connection by putting people first and building trusting relationships.
Integrate fun and joy as a way of being and working.

Role Classification

This role is classified as in-person under our global SSC Hybrid Workplace Policy. In-person collaboration and/or office-based work is necessary or important for role. Work is mainly performed from the SSC office.