Pa/ Ea to CEO and Coo - Oxford, United Kingdom - Added Health Ltd

Description

JOB TITLE:
PA/ EA to CEO and


COO

HOURS:
Part time (3 hrs / day, 5 days a week)


LOCATION:
Oxford based


RESPONSIBLE TO:
Gus Schellekens,


COO

SALARY:
Competitive


1. General Information
Added Health (AH) is an emergent health and wellness brand that works simultaneously across all five critical pillars of health — nutrition, exercise, sleep, mental health, and relationships, and brings together:

• A doctor-led platform with a range of health and wellness programmes (proprietary and open-source) delivered by a team of coaches via the platform.
• Programmes and online coaching supported by the latest scientific evidence and developed by our team of worldclass doctors.
• Neuroscience, cognitive science, and motivational interviewing techniques to support and sustain longterm habit change, aided by Added Health's machine learning around interventions that work.
• Technology that enables engagement with the client's medical record and the identification of individuals who would immediately benefit from any of Added Health's intervention.

2. Job Summary
AH is looking to appoint a PA / EA to support the CEO and
COO (CXO) with their duties.

We are looking for individuals that are excited about:

• Being a part of a startup team that is passionate about improving the health and wellbeing of the population
• Taking responsibility for the management of key administrative areas of our business, and running small projects
• Working flexibly (we don't have offices) with weekly F2F catch up's with CEO (Summertown) and dealing with diverse requests
• Learning and developing their skills as we grow our business

3. Duties and Responsibilities
Duties and activities to support the CXO's could include:

• Managing diaries and organising meetings and appointments, often controlling access to the executive
• Booking and arranging travel, transport, and accommodation, organising events and conferences
• Reminding the executive of important tasks and deadlines
• Compiling, and preparing reports, presentations, and correspondence
• Managing databases and filing systems, dealing with training and compliance admin
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients, collating and filing expenses
• Miscellaneous tasks to support the executive, which will vary according to the individual's responsibilities and remit, e.g., completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or monitoring competitor activity and conducting research.

4. Applicant Specification

Education & qualifications
Qualifications related to PA / EA duties would be preferable

A track record of self-development


Previous Experience
Providing senior level PA / EA support for 2+ years

Experience of dealing with clients and suppliers

The ability to prioritise tasks and information appropriately

The applicant has experience of working with or in the Health and Wellness industry in an administrative or project management capacity


Attributes / Skills / Knowledge / Ability
Good listening, reading, writing, and speaking in English that enable effective communication about business matters with clients and colleagues

Excellent, interpersonal verbal and non-verbal skills

Clear and concise written and spoken communication skills

Ability to work with the highest levels of confidentiality and integrity

Self-motivated and an ability to manage, prioritise and organise own workload and use initiative

Ability to multi-task and think creatively

Participate in regular meetings

Commitment to their own personal development and attend training or development activities as required


The applicant must demonstrate:

Previous experience of working within a multidisciplinary team

The ability to communicate effectively with both colleagues and clients

Initiative and the ability to deal effectively with pressure and/or challenge

Understand the start-up working culture


Additional Information
The applicant must demonstrate appropriate professional behaviour, i.e., integrity, honesty, confidentiality.

The applicant must understand the need for confidentiality, in and out of the working environment (see further details below).

Schedule:
working remotely with weekly F2F catch up meetings, varied hours (including occasional weekends).

Positions are available on a part time basis at this time. This will be reviewed and updated as needed by the business.


Other Details
The applicant is required to adhere to AH's position (and where appropriate policies and procedures) on the following matters, including:

• Confidentiality / Data Protection / Freedom of Information
• Applicants must maintain the confidentiality of information about patients, staff and other health service business in accordance with the Data Protection Act of 1998. Applicants must not, without pri