Purchase Ledger Assistant - Hartlepool, United Kingdom - Jackson Hogg

Jackson Hogg

Verified Company

Hartlepool, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Jackson Hogg are delighted to be working with a business based in Hartlepool on the appointment of a purchase ledger assistant.

Main areas of responsibility & KPI's:

Ensure all purchase invoices (transport and overhead invoices) are authorised/processed by the month end cut off deadline and statements are reconciled with variances investigated and corrected.
Maintenance of the statement reconciliation tracker monthly.
Weekly KPI reporting with responsibility for purchase ledger achieving targets.
Reviewing efficiencies and implementing new controls & automation projects in the PL department ensuring smooth running.
Responsibility for ensuring all nonBulk invoices (Lightyear) are processed and approved to Fuelsoft (accounts package) by the month end deadline.
Responsibility to ensure all purchase invoices are passed for payment within credit terms.
Responsibility for review of invoices in Lightyear ensuring correct coding is used at all times.
Respond to all supplier queries as required, maintain turnaround times on inbox & escalate where appropriate.
Ensuring correct allocation of payments on supplier accounts
Ensure credit card is reconciled correctly at month end and correct VAT rates have been applied to posting.
Responsible for ensuring the weekly payment run is prepared in its entirety for review by the Financial Controller by COB every Tuesday
Responsible for updating the utilities tracker and truck repairs & maintenance tracker monthly.
Responsible for updating the overheads contracts file and reviewing contracts in place and expiry dates. Evaluate value for money towards renewal date to ensure we are contracted to get the best value (price/service).
Review of utility usage and tracking to ensure we can accurately report in the year end accounts.
Question all purchases and ensure we are not paying for services/goods we are not receiving.
Ensuring any large invoices including VAT are signed off in good time for month end close.

Person Specification

Highly motivated and driven
Great communicator that enjoys a team working environment
Proactive with a lot of initiative
System savvy and can confidently use excel and bespoke systems quickly
Rises to new challenges
A competent learner who can hit the ground running
Comfortable working in an officebased environment on a daily basis
Professional, accurate and diligent attitude
Positive can do attitude and focused to achieve tasks
Thrives in a fast paced environment where speed and accuracy are both equally important
High degree of selfmotivation with an ability to motivate others

Additional information

Proven experience in purchase ledger roles
Proven experience in supplier account reconciliation
Experience and good knowledge of Excel (pivot tables, SUM etc) essential
Will be cross trained to take on second purchase ledger assistants role for holiday cover (includes bulk fuel invoice posting, adhoc purchasing and bank reconciliations)
Will also be expected to answer overflow calls from credit control and take customer payments or help with customer queries.
AAT Level 3 qualification desired but not essential

Job Types:
Full-time, Permanent

Salary:
Up to £24,000.00 per year

Schedule: