Administration Assistant - Harlow, United Kingdom - The Princess Alexandra Hospital NHS Trust

The Princess Alexandra Hospital NHS Trust

Verified Company

Harlow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The role of the Administrator for Emergency Planning: To provide an accurate and efficient admin service to the Emergency Planning Team.

You will be working in a small team at Princess Alexandra Hospital and occasionally at Kao Park.

The role is very interesting and there is support from the previous administrator to help you with the systems and processes in place.

Responsibilities:

Provide a support admin service, using Microsoft and excel packages
Prepare relevant agendas for meetings and conference calls
Allocate, update and maintain weekly oncall rota
Maintain the Head of Emergency Planning diary
To take direction from the Head of Emergency Planning and the Emergency Planning Team for any duties that may be required.
Organise, plan and prioritise workloads efficiently and effectively.
Collect and distribute post as required.
Filing of datasheet and correspondence.
To respond promptly and politely to telephone calls and if an immediate response is required that the appropriate person is informed
Supply data and information as and when requested by management
Assist with movement of training materials around the trust to training rooms
Ability to work within a team and unsupervised in day to day tasks and duties.
Report any faulty equipment to appropriate agency
To act as a loggist as required during incidents
To book rooms as and when required for the Head of Emergency Planning to deliver training
Arrange servicing of Hazmat suits

Communication

Answer telephone enquiries, receive and pass on relevant information to the Emergency Planning Team.
Provide a professional and efficient contact point for Emergency Planning Team both in person and on the telephone.
Receive and coordinate telephone messages from wards/other departments, allied professionals and Multi agency partners and if an immediate response is required that the appropriate person is informed.
Provide printed copies of records, and regularly update contact telephone details and bleep numbers.
Supply data and information as and when requested by management
Assist with facilitating the smooth running of the department.
Monitor relevant mail boxes and action or file appropriately