Personal Assistant - Plymouth, United Kingdom - Connells Group

Connells Group
Connells Group
Verified Company
Plymouth, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
At
Connells, we're looking for a highly motivated
Personal Assistant to join our fantastic team covering
Plymouth.


A quick look at the role


We are currently looking to recruit a Personal Assistant to provide comprehensive and proactive support to the Divisional Managing Director, and to also support the Devon regional Senior Management Team.


Key responsibilities of a Personal Assistant

  • Proactive diary management: being able to identify and understand priorities to effectively maintain and update diaries as appropriate (using Microsoft Outlook)
  • Comprehensive and proactive business support: able to manage, prioritise and undertake diverse activities in a positive and flexible way (e.g. arranging travel plans, managing calls, setting up / coordinating meetings / conferences, dealing with general queries and correspondence, minute taking)
  • Creation and management of key reports and processes: collate appropriate information and create agreed reports / summaries for the leadership team to support areas such as negotiator leagues, income reports, branch review data, KPI performance, expense reports etc.
  • Coordinate and prepare for relevant key meetings and events: create appropriate packs, presentations, materials, agendas etc (using PowerPoint, Word or other software when appropriate.
  • Support and organise regional initiatives and social events and distributing communications to the business unit.
  • Acts as an ambassador for the wider business unit: a role model for the groups values, building strong and effective working relationships with all internal and external stakeholders
  • Undertake adhoc tasks as required, be a proactive source of help to the team and keep activity on track, carrying out all tasks as required, such as managing stationary ordering, car allocations in collaboration with Fleet etc.
  • Regular liaison with internal departments such as HR, IT, Fleet and Payroll.

Skills and experience required to be a successful Personal Assistant

  • Experience in working in a fastpaced, customer centric, complex and changing environment, using a high level of organisation, prioritisation, communication and relationship skills, to provide comprehensive and proactive PA support to the Managing Director (and their leadership team).
  • Excellent organisation, prioritisation and time management skills with a strong attention to detail
  • Ability to work proactively and comfortably excited at using your own initiative in a fastpaced environment where priorities can change regularly
  • Excellent communication, influencing and relationship skills, with a strong customer centric approach (comfortable working with colleagues at all levels within the organisation)
Connells Group, one of the largest and most successful estate agency and property services providers in the UK. Founded in 1936 and with a network or over 1,250 branches, the Group combines residential sales and lettings expertise with a range of services including new homes, mortgage services, surveying, conveyancing and more

EACS03881


Job Reference:
EACS03881
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