Administrative Assistant - Nottingham, United Kingdom - Raleigh Education Trust

Description

Post:
Administration Assistant


Salary Range:
Grade GLPC D, Points 6-11 (£23,893 to £25,979 per annum)

Contract Type:
Permanent, All Year Round


Hours:
(37 hours per week)


Location:
Ambleside Academy, NG8 5PN


The role in a nutshell

As an Administration Assistant you will support the Senior Administrator at the Academy in the areas of finance, HR, payroll, admissions and the school administration office.

- experience of working in a school office or similar experience
- experience of using a school management information system i.e., Arbor/PSF Financials
- exceptional communication skills
- experience of creating and updating the Single Central Record
- experience of school finance
- an eye for detail
- excellent customer service skills
- have good literacy / numeracy skills.
- exceptional prioritisation skills

• Knowledge of the school admissions system / process.

About your benefits

The position attracts an excellent remuneration package including a competitive salary, pension scheme, health assured programme (EAP) and the CycleScheme Salary sacrifice.

We prioritise your professional growth with annual training and development opportunities, training bursaries are available upon request.


General duties and responsibilities

Finance

• Effective administration of all financial procedures, e.g. processing of orders, goods received notes, collation/processing of all school monies.
• Maintaining the computerised financial system, ensuring that financial deadlines are met as set out by the central finance office along with the detection and correction of errors.
• Procure goods and services that achieve value for money
• Ensure effective administration of complex procedures/forms/returns, including those required by the Trust, and other outside agencies.
• Ensure selection and management of resources.
• Ensure the cataloguing, preparing, issuing and maintaining equipment for the school inventory.

Admissions

• Support the Senior Administrator with the school admissions process including, but not limited to:
• Updating the LA admissions portal
• Parental communication / correspondence
• Processing common transfer files for joiners and leavers
• Maintenance of pupil records within Arbor
• Data checking and completing returns to the LA
• Collation and forwarding of pupil files

Personnel Administration

• Assist in the recruitment process of staff and administer the associated employment procedures devolved from the central HR Department
• Maintenance of the HR Management Information System for all staff records, including staff absence document authorisation.
• Prepare the school workforce census.
• Updating the Single Central Record (SCR) along with associated documents.
• Administering payroll and contractual changes along with providing associated documents to the HR/Payroll Officer.
• Taking minutes of HR meetings.

School Administration

• Administer the reception / switchboard service that is in operation and deal with complex reception matters.
• Operate and maintain relevant equipment and complex ICT packages.
• Collate and maintain the pupil/school details both manually and computerised.
• Provide personal/clerical/administrative and organisational support to other staff including the provision of advisory guidance/response on complex matters.
• Assist with data input for external examinations and progress data.
• Ensure the effective completion of returns and reconciliation of queries.

General

• Support senior staff in undertaking research and obtaining information to inform school decisions.
• Undertake administration of work experience procedures.
• Liaison with school health service/pupils/staff/parents in relation to pupil welfare.

Trust responsibilities

• Support and uphold the Trust's ethos, values, policies and procedures.
• Act with professionalism and integrity at all times, promoting the Trust's values.
• Comply with any reasonable request from the Principal to undertake work of a similar level or commensurate with the role / level of responsibility.
• Comply with Data Protection legislation and follow the principles of GDPR.
• Promote a commitment to equal opportunities and antidiscriminatory practice adhering to the Trust's and Academies EDI policies.
• Promote a work environment that protects people's health and safety and welfare in accordance with the Trust's Health and Safety Policy.
• This is not a complete statement of all duties and responsibilities of this post. The post holder may be required to carry out any other duties as directed by a supervising officer. The responsibility level of any other duties should not exceed those outlined above.

Person specification

Knowledge

• Understanding of effective management and operation of administrative systems.
• Financial systems and procedures to control and monitor a budget.
• Awareness of the Data Protection Act.
• Awareness of Health & Safety procedures
• Understanding o