Community and Education Coordinator - London, United Kingdom - Royal Philharmonic Orchestra

Royal Philharmonic Orchestra

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Royal Philharmonic Orchestra is looking for a motivated individual to join the award-winning Community and Education department (RPO Resound) in the role of Community and Education Coordinator.

The role will support the smooth planning and delivery of the Orchestra's extensive range of workshops, concerts, public events and participatory opportunities.

In 2023 RPO Resound will mark its 30thanniversary, celebrating a history of devising and delivering meaningful musical experiences for people from all backgrounds and circumstances, from refugee and asylum-seekers to stroke survivors, school children, adults with learning disabilities, people with experience of the criminal justice system, families, aspiring musicians and more.

Projects take a range of forms from large interactive performances to intensive, small group projects, and aim to achieve a range of outcomes including improved health and wellbeing, literacy, skills and aspirations, motivation and life chances.

Devised and delivered with local partners, projects are bespoke, responding to needs and priorities of communities the Orchestra serves.

Project Coordination

With support of the Director of Community and Education and Project Managers, contribute to the planning, administration and delivery of events and projects in London and around the UK where the Orchestra is resident
Attend meetings to plan, track and support the smooth development of projects
Liaise with various stakeholders involved in project work including Music Education Hubs, arts organisations, venues, funders, schools, community centres, youth clubs, participants and families, maintaining clear communication and uptodate sharing of information
Manage project timetables and logistics including booking venues, preparing instruments and resources,, and transportation
Maintain accurate project budgets, keeping clear records of income and expenditure, and liaising with finance to raise and track invoices
Book musicians, artists and workshop leaders and provide them with appropriate briefs, resources and training in advance of project activities
Support Resound Project Managers and colleagues in the Marketing team to create and disseminate recruitment materials and information for press and online marketing
Create supporting resources and materials (recordings, teacher packs, repertoire information sheets) for projects as required
Create evaluation plans for projects, capturing feedback from all stakeholders, analysing quantitative and qualitative data, and producing summary reports for partners and funders, and to inform future practice
Coordinate events and projects in London and around the UK where the Orchestra is resident, including taking responsibility for coordinating RPO teams, workshops, partners and participants on project days
Ensure project environments are safe, risk assessed, and adhere to RPO Health & Safety, accessibility and Safeguarding protocols and risk assessment methods
Collaborate with colleagues from other RPO departments to support the smooth running of projects and events, including Concerts, Finance and Business Development colleagues

Departmental Administration

With other team members, maintain the online diary system (ArtsVision) and produce the monthly members booking schedule for RPO Resound outlining upcoming activity and supplying information for musicians wishing to book onto projects
Produce monthly fee sheets, outlining musicians and artists requiring payment and relevant fees for review by the Director of Community and Education and submission to finance
Support the collection and analysis of monitoring statistics for all projects, producing reports in various formats as required for Arts Council England and other funders or purposes
With other team members, maintain general departmental collections, including music and scores, photograph and video databases, evaluation materials and testimonials, and departmental templates
Maintain departmental communications, fielding queries about the department's work and responding to general correspondence
Monitor the department's stock of instruments and resources, including organising repairs and replacements as required

Other Duties

Coordinate DBS checks for employees and artists in line with the organisation's safeguarding policies
Observe safeguarding and child protection, health and safety and equal opportunities policies and procedures
Be a strong advocate for the Orchestra, representing the organisation in a variety of circumstances
Participate in staff team activities and training
Undertake any other duties as may be required

Person Specification

Essential