Project Officer - Swindon, United Kingdom - SKILLS DIRECT LTD

SKILLS DIRECT LTD

Verified Company

Swindon, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Key accountabilities, duties and responsibilities:

Projects

Prepare reports and analyse statistical information on project timelines and financial tracking as requested to make recommendations and to support the business' to make decisions on future EP priorities and requirements
Be the main point of contact for coordinating and placing project related orders across the business
Provide training to both the Central Services and EP admin teams and information about the project management process
Develop template documents and guidelines for staff across the business to use and incorporate changes in line with legislation and national procurement initiatives in a timely manner
Chair project review meetings to assess progress on projects which are in motion, and take detailed notes to share in project management systems
Chair regular meetings and record decisions (e.g. assigned tasks and next steps)
Break projects into doable tasks and set timeframes and goals
Create and update workflows aligned to each project
Prepare and provide documentation to internal teams and key stakeholders
Retrieve and research any required and necessary project information (e.g. user/client requirements and relevant case studies)
Monitor project progress and address potential issues with the main project lead
Coordinate quality controls to ensure deliverables meet requirements
Act as the point of contact for all participants
Support the creation and coordination of Development Application Forms across Brunel
Coordinate the project team to achieve project tasks on time
Record and track project finances in collaboration with the Finance Team
Record and track project risks providing risk reports and ensuring all risks are captured understood
Provide guidance and training across the business and UET to enable compliance and continuous improvement of project processes
Maintain the business and UET overall programme providing information and report to highlight risks (Financial, Resource, Time) and maintain a 5 year view

Additional role requirements

Undertake projects and initiatives as directed by the Executive Leadership Team (ELT) in order to support the work of the Central Services Team
To undertake any reasonable work requested by the line manager as part of the role
Build strong and influential relationships across the business by providing a valueadded service
To perform any adhoc duties at the discretion of the DO
Share processes and best practice to all teams to enable efficiencies
Keep up to date with professional standards and personal development

Customer Experience

To provide a courteous, professional and knowledgeable point of contact for Central Services, promoting a positive image of the business at all times to both internal and external customers
To provide proactive feedback driven services
Work with EPs to create a 'one team' approach to managing procurement and contracts
To ensure that all work and responsibilities associated with this role are carried out to the highest quality and including timeliness and maintaining confidentiality at all times
Manage heavily competing priorities in a highpressured environment
Work collaboratively as part of the wider team ensuring the business strategy and objectives are followed and implemented to the best of your ability
Always seek to understand the requirements and work alongside stakeholders to provide a proactive service built on shared ownership

Other Duties

Please note that this business is based over several sites in and around the Swindon area and you may be required to work from different sites, including from home.