Temporary Coordinator - Hamilton, United Kingdom - Bermuda Monetary Authority

Bermuda Monetary Authority

Verified Company

Hamilton, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Description:

Temporary Coordinator (1-Year)
Corporate Affairs

The Bermuda Monetary Authority (Authority or BMA) is seeking the services of a qualified and experienced individual to work as a Coordinator in our Corporate Affairs Department.

The successful applicant will be responsible for coordinating a wide range of departmental events/activities along with external panels/guest speaking/ events.

Additionally, the incumbent will use their experience to work closely with the various departments across the Authority in creating and editing internal and external documents such as reports, newsletters, and press releases in a clear and concise manner.

This is a key role for the Authority and the post-holder will be responsible for but not limited to:

Planning and executing events and panels
Confirming event dates and collaborating with the team/stakeholders to establish event flow and layout
Monitoring deadlines for invitation approval and distribution
Receiving and tracking RSVPs from guests
Coordinating audio/visual requirements, including inhouse arrangements and external contracts
Working closely and overseeing photographers, videographers, decorators, rental companies, musicians and other vendors as required
Conducting onsite location walkthroughs with vendors
Planning activities/creation of event day timelines, incorporating all activities and formalities
Finalising event activities and formalities with the team
Discussing directional signage and layout for event spaces, including rental needs
Finalising guest counts and seating arrangements, considering special dietary requirements
Assisting in ordering seating charts, escort cards and other printed items
Overseeing vendor setup and making realtime adjustments as necessary
Ensuring all event spaces are ready according to the timeline
Supervising the registration area and assisting the welcome team
Overseeing photography and videography to capture essential moments
Supervising the breakdown of event spaces
Addressing any postevent issues or concerns, including vendor contract breaches
Contributing to communications and outreach initiatives, including communications planning and executing communications programs
Working closely with the Director and other team members to support the Crisis Management Team

This position requires a proven technical and business background.

Therefore, the post holder must have:

A bachelor's degree in marketing and communications or related discipline or equivalent professional experience
Minimum of three (3) years of relevant experience in event planning and communications
Proven experience planning and executing corporate events
Excellent communication skills with the ability to effectively collaborate with team members and clients
Ability to work well under pressure and meet tight deadlines
Strong attention to detail and the ability to work independently while also accepting feedback and direction and demonstrated ownership and accountability for work
Prior experience working in a fastpaced environment and managing multiple projects simultaneously
Excellent oral and written communication skills, proactive communicator and problemsolver
Attention to detail, selfstarting abilities, quick, constant learning and the capacity to manage shortterm and longterm deadlines and goals are essential
Capability to work in a dynamic environment, including a demonstrated willingness to be flexible and adaptable to changing priorities
Strong multitasking and organisational skills

Bermuda Monetary Authority is the integrated regulator of the financial services sector in Bermuda. We offer the opportunity to broaden our exposure to international regulatory issues, special projects and various work experiences.

Bermuda Monetary Authority is an Equal Opportunity Employer.

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