Operations Assistant - Edinburgh, United Kingdom - Appointedd

Appointedd

Verified Company

Edinburgh, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you passionate about making your next organisation an outstanding place to work? Then why don't you join us at Appointedd on our mission to power a world where anything, or anyone, can be booked in as little as two taps.

About Us

Appointedd was born in 2011 when our founder and CEO, Leah, then a busy magazine editor, found herself unable to book an appointment with her hairdressers (and who hasn't been there?) She saw a gap in the market for an easy online booking system.

From that idea, Appointedd has grown into an industry-leading product, powering everything from small hairdressers to multi-national household names, and supported by a team of 33+ ambitious, talented people based in and around Edinburgh.

Here at Appointedd, we're on a mission to be recognised as the best online booking system in the world by enabling anything, or anyone, to be booked (or requested) in as little as two taps

About the Job

We're looking for an Operations Assistant to join our Business Operations team and work closely with our COO and Finance & Operations Specialist to grow our team and make our business operations scalable.

Are you what we're looking for?

This is an opportunity to become a pivotal member of our Operations team as we scale to support the growing Appointedd team.

You will be responsible for managing our Edinburgh based office which will include:_
Reception duties, answering office phone calls
Liaising with our office landlord to schedule maintenance works
Ordering and receiving supplies
Organising the training and provision of first aid/fire wardens/mental health first aid services
Training staff and keeping records of health and safety and fire safety
Conducting workplace assessments
You will also be responsible for managing the full cycle of recruitment from sourcing, to interviewing, to offer and beyond by:_
Coordinating inductions: arranging equipment, conducting induction meetings, coordinating initial set up and training
Being the first point of contact in answering daytoday employee relations queries
Ensuring accuracy and quality in all maintained HR documentation and employee records
Identifying areas for process, procedure and service improvement, of HR policies and processes and delivering that change
Organising team events that support team culture and focusing on employee engagement, wellbeing and experience.

The skills you'll need to have:

You'll be a problem solver who's able to come up with practical solutions
You'll need to be organised Attention to detail will be vital to succeed in this role
You'll be an ambitious selfstarter with the desire to learn and develop your skills
You'll be a starter finisher, to manage small to medium projects end to end
You'll benefit from analytical skills, with experience using tools such as excel
You'll be willing to roll up your sleeves and get stuck in as no two days in Appointedd operations are the same. This role will be particularly varied.
You have experience in personnel administration and knowledge of HR compliance (not essential)
You want to take ownership of your workload and make a measurable impact
You care deeply about peoples' needs and have the drive to lay the foundations of an outstanding HR department
You're always thinking about how to do things quicker and better and live for automation and continuous improvement

Benefits:

Flexible working policy to support work/life integration we have a 35hr work week and our core hours are 10am2pm. You can manage your time outside that however you wish
EMI Share Options scheme all Appointedd team members have Share Options so they can directly benefit in the success of the business
Private Healthcare access to private healthcare, mental health support and a number of additional perks available through Vitality Health
We work on Apple equipment and will provide all electronic equipment you need to do your job
Anywhere Working all employees have the opportunity to work from anywhere for four weeks of the year to spend time with family or just explore
Mentoring, training and regular 1:1s to support your personal development
Enhanced Maternity and Paternity leave policies
Regular team social events either inperson or virtually when needed
Quarterly employee recognition award for those who have gone above and beyond
Premium access to CharlieHR Perks at Work programme

Salary Banding:

This is an entry-level position with salary banding from £21,000 to £25,000 dependent on experience.