Secretary - Belfast, United Kingdom - Gateley

Gateley

Verified Company

Belfast, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title
Secretary
Closing Date
07-Jul-2023
Position
Full Time
Business Entity
Gateley Capitus
Department
Gateley Capitus
Location
Belfast - Northern Ireland
Job Type
Experienced Hire
Description

The
_role_

We are seeking to recruit a secretary to support Fee Earners in our busy Gateley Capitus team based in Belfast.

This responsibilities for this role include the following:

Onboarding new clients to include carrying out Anti-Money Laundering checks, obtaining company and director reports and submitting to fee earners for review.
Maintain projects spreadsheet.
Prepare engagement letters.
Raise invoices and send to client.
Maintain workload spreadsheet, add new jobs, update fee figures when invoices are raised and mark off as 'invoiced' once invoices have been sent to the client.
Request credit notes when required.
Assist with the production of client reports.
Prepare/amend PowerPoint presentations.
Book travel and accommodation for all members of the team.
Expenses manage team expenses reports.
Format and issue Board Meeting minutes.
Proof read documents.
Maintain electronic filing, create new client folders on Filesite.
Respond to Ad hoc requests from finance and accounts team.
Diary management.
Booking meetings and meeting rooms.
Booking restaurants.
Liaise with and build relationships with Facilities and Accounts.

The
_team_

Gateley Capitus is a specialist Investment and Innovation Incentives practice, part of Gateley plc, a national legal and professional services group of some 1500 employees.

We have been established for over 25 years and are considered to be one of the most experienced advisors in this niche area.

We have delivered billions of pounds worth of tax savings to our clients who then use that money for reinvestment and growth.

The
_person_

Previous secretarial experience
Ability to type, draft and produce documents efficiently, and with ease is essential.
Previous experience of document production.
Highly efficient diary management skills.
Competent working knowledge of Microsoft Word is essential.
First class communication skills, both written and verbal.
Excellent levels of accuracy.
Initiative to learn and ability to selfmotivate.
Experience of working under pressure to tight deadlines with the ability to remain calm.
Capability to prioritise and multitask effectively, with good time management and organisational skills.
Always demonstrate discretion and the ability to always maintain absolute confidentiality.

IT skills

Microsoft word, typing, case management use, formatting and editing documents.
Knowledge of Antimoney laundering compliance checks would be a distinct advantage as would experience gained within a professional services environment.

The
_benefits_

With support, coaching and feedback from some of the most engaging colleagues around, our great development and progression opportunities will reward your commitment and loyalty.

We offer a competitive remuneration package where you'll be rewarded for your individual performance with an opportunity to receive an annual bonus.

In addition, we have a wide range of learning and development opportunities via our Learn platform to develop new skills and progress your career.

Our My Flex comprehensive rewards package includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and many more benefits (grade dependent).

Finally, with Perks At Work/Home you can select a host of retail benefits that suit your needs alongside a Community Online Academy, free courses for all from fitness to coding to languages to hip hop dance.

We are
_Gateley_

We are forward thinking and straight talking, our approach is to find solutions to the problems that our clients face.

Gateley is a legal and professional services group, we are a group of formidable experts in all areas of law and business.

Passionate problem solvers, we get our kicks from finding the right answers and getting our legal and business clients where they need to be.

We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond.

Being part of Gateley is not just about the expertise that you bring; it's about attitude too.

The 'Gateley Story' is the story of our people and our culture.

It is what has got us to where we are today as a successful business and it's the driving force behind the Gateley Team Spirit and the values that have shaped it.

We have a set of shared internal values that capture what the Gateley Team Spirit is and this includes five elements that bind us all together as one Gateley:
Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together. Every year across the group, we recognise members of our team that have gone and above and